Aldine I.S.D. Teacher Handbook - Aldine Independent School District

I. STUDENT ATTENDANCE ACCOUNTING
A. Importance of Pupil Attendance
SECTION IV
RECORD KEEPING PROCEDURES
Teachers have a legal and professional responsibility to maintain accurate, current daily attendance
records. It is highly important that you discharge this responsibility efficiently, since these records
serve as the basis for computing average daily attendance figures on which state funds are
distributed.
B. Record pupil absences in the following manner:
Attendance is taken on-line. Directions are provided by Student Services.
C. Time of official attendance:
The official attendance will be taken at a specific time during the second instructional hour
of the day for secondary schools and 9:30 a.m. for elementary classes.
D. Absences at official attendance time that collect state ADA funding (Education Code 25.087 and 19
TAC 129.21) and are not recorded as absences:
a. Participation in a board-approved and appropriately supervised extracurricular activity or
performance;
b. Participation in an approved mentorship fulfilling the student’s Distinguished Achievement
Program;
c. Screening, diagnosis, or treatment of a Medicaid-eligible student (if the student is absent no
more than a day at a time for this purpose) (Requires documentation from the medical
professional.);
d. Religious holy days (including one day of travel to and one day from the observance site);
e. Sounding “tap” at a military funeral held in Texas for a deceased veteran (grades 6 through 12);
f. Attending required court appearances (including one day of travel to and one day from the court
if necessary) (Requires documentation from the court.) Absences to meet with probation
officers do not qualify, but will be excused if they meet the criteria in 19 TAC 129.22(a);
g. An appointment with a health care professional (if the student misses only a portion of the
school day). (Requires documentation from the medical professional.)
II. GRADE BOOKS
Adequate grades and evaluations should be maintained on students at all times. These grades should be kept
in the official grade book provided by the school, weighted according to district policy and should be
recorded according to each campus policy, showing what work each grade is for and the due date for each
graded assignment. Each teacher should record weekly evaluations on each student. All teachers with
students with disabilities must document the accommodations/modifications for each assignment/test for
students with disabilities in the grade book. Signed paper copies of grade books must be kept for a mandatory
one-year period by the campus as required in Local Schedule SD, Texas State Library and Archives
Commission. Teachers recording grades electronically must follow these same guidelines.
Teachers are expected to enter grades into the district’s electronic gradebook based on the following timeline:
Daily Grades/Homework Grades/Major Grades scanned into the district’s curriculum management
system must be entered within 3 instructional days.
Daily Grade/Homework Grades not scanned into the district’s curriculum management system must
be entered within 3 instructional days.
Major Grades not scanned into the district’s curriculum management system must be entered within
10 calendar days.
Per Senate Bill 1, Section 26.004 (Access to Student Records), a parent is entitled access to all written records
of a school district concerning the parent’s child, including:
Teacher Handbook 2012-2013 171