Implementation Guidelines - Federal Transit Administration - U.S. ...

Record Retention Checklists (page 2)
_____ Procedures to assess those with verified positive tests, providing available services,
referral, suspension, and dismissal.
_____ Materials distributed to employees on alcohol misuse awareness.
_____ Documentation of compliance with requirements of §655.82.
_____ Educational materials that explain the regulatory requirements.
_____ The employer’s policy and procedures with respect to implementing the regulatory
requirements.
____ Written notice to every safety-sensitive employee of the availability of the above
materials.
_____ Written notice to all safety-sensitive employee organizations (i.e., collective
bargaining units) of availability of the above materials.
Drug and Alcohol Program Records You Must Maintain for 3 Years
1. Information obtained from the previous employer record check.
_____ Records of previous positive drug tests, alcohol tests ≥ 0.02, test refusals, and/or any
other rule violation.
_____ Records documenting the individual’s completion of the return-to-duty process.
_____ Records documenting the employer’s good faith effort to obtain records from an
applicant’s previous DOT-covered employers including applicant consent forms.
Drug and Alcohol Program Records You Must Maintain for 5 Years
1. Records of Covered Employee Verified Positive Drug Test Results.
_____ Employer’s copy of the chain-of-custody form and corresponding test result.
_____ Documents related to the refusal of any safety-sensitive employee to submit to a
required drug test.
_____ Documents presented by a safety-sensitive employee to dispute the result of a drug test
administered under 49 CFR Part 655.
Chapter 10. Administrative Requirements 10-17 August 2002