Included in CFR Manual Only - New York State Office of Mental Health

New York State
Consolidated
Budget and Claiming
Manual
Subject: CQR-1 Agency Quarterly Fiscal
Summary
For the Periods:
January 1, 2010 to December 31, 2010
July 1, 2010 to June 30, 2011
Section/Page: 22.4
Issued: February 15, 2010
Line Instructions – CQR-1.1 - Expenses (Columns 4-7)
1. Personal Services
For each reported program, enter the personal services expenses for the reporting
period. Do not include agency administration personal services on this line.
2. Vacation Leave Accruals
OASAS Note:
OASAS does not allow service providers to budget for or claim
vacation leave accruals for State Aid reimbursement.
3. Fringe Benefits
For each reported program, enter the fringe benefits that correspond to the personal
services reported on line 1. Include FICA, hospitalization, retirement benefits, group life
insurance, etc. Do not include agency administration fringe benefits on this line.
Note:
Fringe benefits expenses are allowable expenses to the extent that they are
reasonable and available to all employees.
4. Other Than Personal Services
For each reported program, enter the OTPS expenses for the reporting period. Include
food, repairs and maintenance, utilities, telephones, minor expensed equipment
(equipment costing less than $5,000 per unit and having a useful life of less than two (2)
years), supplies, etc. Do not include agency administration OTPS expenses on this line.
5. Equipment – Provider Paid
For each reported program, enter the equipment-related expenses for the reporting
period. Include the cost of any vehicle and equipment leases on this line. Do not
include agency administration equipment expenses on this line. Also, do not include any
equipment expenses reported on line 4, OTPS.
OASAS Note:
OASAS does not allow service providers to budget for or claim
equipment depreciation for State Aid reimbursement. All equipment
must be expensed in the year of purchase.