Included in CFR Manual Only - New York State Office of Mental Health

New York State
Consolidated
Budget and Claiming
Manual
Subject: DMH-2 (Budget) – Aid to
Localities/Direct Contract
Summary
For the Periods:
January 1, 2010 to December 31, 2010
July 1, 2010 to June 30, 2011
Section/Page: 13.6
Issued: February 15, 2010
Expenses
5. Personal Services
For each reported program, enter the anticipated total personal services expenses for
the reporting period from the CBR-4 schedule. Do not include agency administration
personal services on this line.
Note:
Personal services expenses must be reasonable and necessary for providing
services.
6. Vacation Leave Accruals
For each reported program, enter the anticipated vacation leave accruals corresponding
to the personal services listed on Line 5. Do not include agency administration leave
accruals on this line.
OASAS Note:
OASAS does not allow service providers to budget for or claim
vacation leave accruals for Aid to Localities (State Aid)
reimbursement.
7. Fringe Benefits
For each reported program, enter the anticipated fringe benefits expenses
corresponding to the personal services listed on Line 5. Include FICA, hospitalization,
retirement benefits, group life insurance, etc. Do not include agency administration
fringe benefits on this line.
Note:
Fringe benefits expenses are allowable expenses to the extent that they are
reasonable and available to all employees.
8. Other Than Personal Services (OTPS)
For each reported program, enter the anticipated OTPS expenses for the reporting
period. Include food, repairs and maintenance, utilities, telephone and minor expensed
equipment (equipment costing less than $1,000 or having a useful life of less than two
years).
9. Equipment Provider Paid
For each reported program, enter the anticipated equipment related expenses for the
reporting period. Include vehicle and equipment lease costs. Do not include agency
administration equipment costs on this line.