Included in CFR Manual Only - New York State Office of Mental Health

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New York State Consolidated Budget and Claiming Manual Subject: Introduction, Contacts & Resources For the Periods: January 1, 2010 to December 31, 2010 July 1, 2010 to June 30, 2011 Section/Page: 1.4 Issued: February 15, 2010 Resources Manuals Consolidated Budget Reporting and Claiming Manual (CBR Manual) Consolidated Fiscal Reporting and Claiming Manual (CFR Manual) Forms Consolidated Budget Report (CBR) Consolidated Quarterly Reports (CQR-1, CQR-2 and CQR-3) Consolidated Fiscal Report CFR Extension Requests New York State CFR Software Interagency New York State Software Phone: 1-800-HELPNYS (1-800-435-7697) Interagency CFRS Training
New York State Consolidated Budget and Claiming Manual Subject: General Instructions Section/Page: 2.1 For the Periods: January 1, 2010 to December 31, 2010 July 1, 2010 to June 30, 2011 Issued: February 15, 2010 In order for the Department of Mental Hygiene (DMH) State Agencies to adequately process the Consolidated Budget Report (CBR), intra-year claims, Consolidated Quarterly Reports (CQRs), and Consolidated Claiming Report (CCR), standardized procedures must be followed in preparing the applicable reports. General Instructions 1. In accordance with the instructions contained in this manual, CBRs, CQRs and CCRs must be completed including schedules for each DMH State Agency providing Aid to Localities (State Aid) funding to the service provider. Aid to Localities funding may be provided directly to the service provider through a contract with the funding DMH State Agency(ies) or through a contract with the Local Governmental Unit (LGU) by means of the County Approval Letter process. 2. The same array of programs reported on an approved CBR must also be included on the CQR, CCR and CFR, and for Article 28 Hospitals, the Institutional Cost Report (ICR). If a provider reports a program discretely on an approved CBR, that program must also be reported discretely on all other fiscal documents submitted to the DMH State Agency and the Department of Health. For example, providers may not report a case management program's expenses and revenues as a discrete program on one document, but include those same revenue and expenses as part of a clinic treatment program on a different document. Programs should only be reported discretely if they are operated as individual programs and are not part of a larger program. 3. Service providers receiving funding from more than one County LGU must complete separate CBRs, CQRs and the DMH-2, and DMH-3 schedules in the CCR for each county. Costs will be distributed between each county based on units of service or percentages approved by the funding DMH State Agency(ies). 4. A DMH State Agency’s portion of a shared program is reported on the same CBR, CQR and CCR schedules with programs funded solely by that DMH State Agency. An example of a shared program is LGU Administration (program code 0890). Additionally, fiscal information for shared programs must be submitted to each State agency associated with the funding of that shared program. 5. Section 41.47(k) of the Mental Hygiene law specifies that any county that receives Community Support Services (CSS) funding and which has a population of less than 100,000 or which has total program expenditures for mentally ill persons equal to or less than $500,000 in a local fiscal year shall be permitted flexibility in regard to the commingling of funds. Any county that meets at least one of these two criteria, and has OMH programs funded through both CSS and LA, does not have to treat each funding source as a separate program. 6. For LGU operated service providers, the accounting entity is determined by the New York State Office of the State Comptroller according to categories contained in the
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Included in CFR Manual Only - New York State Office of Mental Health

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