Included in CFR Manual Only - New York State Office of Mental Health

New York State
Consolidated
Budget and Claiming
Manual
Subject: Appendix V – Guidelines for OMH
Salary Sharing
For the Periods:
January 1, 2010 to December 31, 2010
July 1, 2010 to June 30, 2011
Section/Page: 46.1
Issued: February 15, 2010
These guidelines are to be utilized by all counties who receive Federal Medicaid Administrative
Salary Sharing (Salary Sharing) revenue from Office of Mental Health (OMH). Through
participation in the Salary Sharing program, counties can be reimbursed for part of the local
governmental cost of (a) county staff time associated with the administration of the mental
health portion of the Medicaid program and/or (b) subcontractors who administer the mental
health portion of the Medicaid program. The local governmental costs associated with the
administration of the mental health portion of the Medicaid program are hereafter referred to as
Local Medicaid Administration.
Note: Counties are liable for all Salary Sharing claims subject to Federal and state audit, and
are solely responsible for ensuring that their Salary Sharing claims for Local Medicaid
Administration are in compliance with applicable Federal Regulations. Regarding Salary Sharing
in general, please refer to Title 42 (Public Health) of the Code of Federal Regulations
Consolidated Fiscal Report(CFR), Part 433 (State Fiscal Administration); regarding
subcontracts specifically, please refer to Title 42, CFR Part 434.6 (General Requirements For
All Contracts and Subcontracts). All documentation of contract specifications must be kept by
the County.
Purposes Toward Which Local Medicaid Administration Salary Sharing Revenue Can Be
Applied
Local Medicaid Administration Salary Sharing revenue is to be used for county/NYCDMH
operated mental health services only, and must be applied toward either:
• mental health LGU Administration costs (OMH program 0890 – LGU Administration); or
• any other exclusively-OMH-funded, county/NYCDMH operated mental health program
costs (i.e., programs that receive funding through OMH funding sources such as Local
Assistance and Community Support Services (CSS), and this includes non-Medicaidable
programs).
Procedure To Be Followed If Local Medicaid Administration Salary Sharing Revenue Is To Be
Utilized For Lgu Program Expansion
If, during the course of the year, the Local Medicaid Administration Salary Sharing revenue
received from OMH is used specifically for OMH LGU administration program expansion (OMH
program 0890), then the expenditures related to LGU program expansion must be assigned
entirely to OMH, and therefore, the total amount of LGU administration expenses split among
the participating disabilities is to be reduced by an amount equal to the expenditures related to
OMH LGU Administration program expansion. After the LGU Administration expenses have
been reduced, calculate the shares assigned to each disability based on the “Department of
Mental Health County Administration Percentage Splits for the Year 1988". The LGU