Included in CFR Manual Only - New York State Office of Mental Health

New York State
Consolidated
Budget and Claiming
Manual
Subject: Local Governmental Unit (LGU)
Responsibilities
For the Periods:
January 1, 2010 to December 31, 2010
July 1, 2010 to June 30, 2011
Section/Page: 8.3
Issued: February 15, 2010
2. It is the LGU’s responsibility to submit the required claim schedules for all local funded
service providers to the applicable DMH State Agency(ies) by the prescribed
submission due dates.
3. It is the LGU’s responsibility to ensure that expenditures and revenues are reported
properly and in accordance with specific funding DMH State Agency requirements.
4. It is the LGU’s responsibility to ensure that the expenses reported are necessary and
reasonable for proper and effective program operation.
5. It is the LGU’s responsibility to ensure that the expenses and revenues reported are
consistent with and in compliance with each funded service provider's approved
budget.
6. It is the LGU’s responsibility to ensure that correct program categories, program codes
and program code indexes are used.
7. It is the LGU’s responsibility to ensure that correct funding codes and funding code
indexes are used (See the service provider’s approved budget and/or the LGU State
Aid Approval Letter).
8. It is the LGU’s responsibility to ensure the mathematical accuracy and proper
distribution of costs for shared programs. Shared programs are program categories
funded by more than one DMH State Agency (OASAS, OMH and/or OPWDD).
9. It is the LGU’s responsibility to ensure the proper application of the weighted units of
service methodology where appropriate.
10. It is the LGU’s responsibility to ensure that total LGU administration expenditures
(program code 0890) are allocated to each DMH State Agency in accordance with the
DMH approved 1988 percentages found in Appendix K of this manual and the CFR
Manual.
11. It is the LGU’s responsibility to ensure that agency administration expenses are
reported on all county operated and local contract funded not-for-profit service
providers claim schedules and are allocated in accordance with the service provider’s
approved budget.
Note:
At a minimum, total service provider agency administration expenses must
be allocated to each funding DMH State Agency and each non-DMH State
Agency funding source using the ratio value allocation methodology.
12. It is the LGU’s responsibility to ensure that any expenses reported that are prohibited
by Federal, State or Local laws, regulations and/or policies are adjusted out prior to the
reimbursement of State Aid. Please refer to Appendix X of this manual and the CFR