successful project management - Commonwealth of Learning

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1. Define the project 2. Select a strategy 3. Develop specifications 4. Develop a schedule 5. Develop a budget 6. Organise the project team 7. Assign duties and responsibilities 8. Train new team members 9. Monitor progress 10. Take corrective action 11. Provide feedback 12. Test final outcome 13. Deliver outcome to client 14. Write operating manual 15. Train client personnel 16. Reassign project staff 17. Dispose of surplus resources 18. Release facilities 19. Evaluate project performance 20. Complete final audit 21. Complete project report 22. Review project with management Key points to remember Too many projects fail because insufficient time is spent sorting things out initially. This leads to the project being inadequately defined, and so the goal is not crystal clear. If the team’s goal is to reach a certain place by a certain time, but this destination is not clearly defined, each member, who will be starting from a different point, will arrive at a different place. Nor is it any good giving your team a grid reference if they cannot read the map. Equally important is the evaluation of the project for which the following main issues were discussed. • Information can be collected and used for project control purposes. • Control is achieved at the macro and micro levels. • The three main project needs are: the task, the individual, and the team. • Delegation is an important aspect of project management. 108
• Evaluation is planned at the outset, and is ongoing until project closure. • The project evaluation form can be used as an instrument to capture information that can be used to improve the chances of success of a project. • There are measures that can be taken to rescue an ailing project. • At some point in time, the project must come to an end, that is, it must be formally closed. 109
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SUCCESSFUL PROJECT MANAGEMENT Insig
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About the Authors Stanslaus Tichapo
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The content of your message……
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DEDICATION To the intellectually in
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Foreword The goal of this book is t
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Overview Successful Project Managem
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Abbreviations BOCODOL: Botswana Col
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To come up with a quality product a
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allowed effective resource allocati
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Chapter 2 What is a Project? Work o
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Stakeholders Stakeholders is the te
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Project Areas in Open and Distance
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that it is complete, it is no longe
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A useful tool you could use to capt
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Chapter 3 Interaction For Successfu
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are then requested to append their
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?? Activity 1. Suggest any improvem
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Please note that this is not the pl
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knowledgeable about issues may not
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?? Activity To what extent do you a
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You may now contribute to our discu
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• Use language that shows you ack
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• Fourthly, avoid jargon because
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You will note that these are sugges
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Perhaps this is a difficult questio
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Chapter 4 How to Plan the Project D
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Planning involves answering the que
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S= The course should help officers
Page 57 and 58: • Is the product, at various stag
Page 59 and 60: ?? Activity i. What is meant by obj
Page 61 and 62: Chapter 5 Structuring and Schedulin
Page 63 and 64: ?? Activity The Mission Statement f
Page 65 and 66: Table 5A WBS for the B. Com. Degree
Page 67 and 68: Sample Gantt Chart Figure 5B Course
Page 69 and 70: Chapter 6 The Project Team Knowing
Page 71 and 72: observation, how productive is your
Page 73 and 74: The tasks to be done In project man
Page 75 and 76: • have a clear knowledge of proje
Page 77 and 78: critics who question ideas from tea
Page 79 and 80: Two members are in disagreement wit
Page 81 and 82: our own things without interference
Page 83 and 84: vi. Members being unable to manage
Page 85 and 86: Organizations perform work either a
Page 87 and 88: Let us now share ideas about the ma
Page 89 and 90: • infrequent communication with s
Page 91 and 92: On the basis of what we said above,
Page 93 and 94: Project Cost Management Regarding p
Page 95 and 96: 1. Do you concur that managing a pr
Page 97 and 98: ?? Activity 1. Explain what you und
Page 99 and 100: Chapter 8 Project Control and Evalu
Page 101 and 102: Individual activities Team activiti
Page 103 and 104: • New tasks without guidance or t
Page 105 and 106: ?? Activity Suggest five ways in wh
Page 107: Project closure You will recall tha
Page 111 and 112: surprising that project team meetin
Page 113 and 114: determined, it is important to cons
Page 115 and 116: In our opinion, if you produce agen
Page 117 and 118: • informed as to the meeting’s
Page 119 and 120: ?? Activity Five types of difficult
Page 121 and 122: • the language of meetings. 121
Page 123 and 124: Case Study A Two lecturers from the
Page 125 and 126: Case Study C Two distance education
Page 127 and 128: The NGO recommends re-education of
Page 129 and 130: The head of your institution decide
Page 131 and 132: • The learner does not have to le
Page 133 and 134: References Andersen, E.S., Grude, K
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successful project management - Commonwealth of Learning

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