successful project management - Commonwealth of Learning

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Project Team The project team is made up of all those who participate in the project, and typically, members are committed to the activity of the majority. A project team is more than a group, because while the group might be involved in a project, group members may not have the required commitment. Project Areas in open and distance learning (ODL) There are several other terms that we will be referring to during discussion, but for now these will suffice. In distance education, for example, there are management issues, there are matters concerning the support of learners, identification and development of courses and programmes. There are also issues of quality assurance of programmes as well as issues of either adapting or adopting programmes offered by one institution. This involves contextualisation and broader consultation. Added to that, there are communication and technology issues as well. It will be noted that there are gaps, or deficiencies in these areas. Depending on which aspect of open and distance learning you have an interest in, it will be overtly clear that the areas themselves are a minefield for projects. To borrow a leaf from the Malawi Centre for Distance and Continuing Education, here are some areas they identified as having potential for both macro and micro projects in a DE set up. At their planning meeting (June 2006), they classified these areas into three categories, namely, projects to do with DE management and administration, programmes development, and learner support. Space has been left for you to add any areas you think forms part of each category, but has not been mentioned. 22
Project Areas in Open and Distance Learning Management Management Programmes Learner Support • Quality Assurance • Partnerships • Procurement • Consultancy • Facilities and resources • Staff development • Public relations • Originating new programmes • Adapting new programmes • Copyright issues • Developing a house style • Review of programmes • Research • Field support service • Enrolment • Guidance and counselling • Gender and tutorial services • Materials distribution • Monitoring the delivery system Projects in the area of Information Technology (IT) can also be added to the three categories cited above. When you compare these project areas with what happens in a conventional education organisation, it will be clear that DE organisations tend to be different in the sense that they are project driven. Now, let’s set another milestone. Let us suppose you work for the Swaziland Emlalatini Centre for Distance Education, the Lesotho Distance Teaching Centre, the Tanzania Institute of Adult Education, or any institution in SADC, respond to this task. Briefly, summarise the project you are involved in or one you intend to embark on. State in what area of DE it is, whether learner support, IT, programmes, etc. 23
Page 1 and 2: SUCCESSFUL PROJECT MANAGEMENT Insig
Page 3 and 4: About the Authors Stanslaus Tichapo
Page 5 and 6: The content of your message……
Page 7 and 8: DEDICATION To the intellectually in
Page 9 and 10: Foreword The goal of this book is t
Page 11 and 12: Overview Successful Project Managem
Page 13 and 14: Abbreviations BOCODOL: Botswana Col
Page 15 and 16: To come up with a quality product a
Page 17 and 18: allowed effective resource allocati
Page 19 and 20: Chapter 2 What is a Project? Work o
Page 21: Stakeholders Stakeholders is the te
Page 25 and 26: that it is complete, it is no longe
Page 27 and 28: A useful tool you could use to capt
Page 29 and 30: Chapter 3 Interaction For Successfu
Page 31 and 32: are then requested to append their
Page 33 and 34: ?? Activity 1. Suggest any improvem
Page 35 and 36: Please note that this is not the pl
Page 37 and 38: knowledgeable about issues may not
Page 39 and 40: ?? Activity To what extent do you a
Page 41 and 42: You may now contribute to our discu
Page 43 and 44: • Use language that shows you ack
Page 45 and 46: • Fourthly, avoid jargon because
Page 47 and 48: You will note that these are sugges
Page 49 and 50: Perhaps this is a difficult questio
Page 51 and 52: Chapter 4 How to Plan the Project D
Page 53 and 54: Planning involves answering the que
Page 55 and 56: S= The course should help officers
Page 57 and 58: • Is the product, at various stag
Page 59 and 60: ?? Activity i. What is meant by obj
Page 61 and 62: Chapter 5 Structuring and Schedulin
Page 63 and 64: ?? Activity The Mission Statement f
Page 65 and 66: Table 5A WBS for the B. Com. Degree
Page 67 and 68: Sample Gantt Chart Figure 5B Course
Page 69 and 70: Chapter 6 The Project Team Knowing
Page 71 and 72: observation, how productive is your
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The tasks to be done In project man
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• have a clear knowledge of proje
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critics who question ideas from tea
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Two members are in disagreement wit
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our own things without interference
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vi. Members being unable to manage
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Organizations perform work either a
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Let us now share ideas about the ma
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• infrequent communication with s
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On the basis of what we said above,
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Project Cost Management Regarding p
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1. Do you concur that managing a pr
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?? Activity 1. Explain what you und
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Chapter 8 Project Control and Evalu
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Individual activities Team activiti
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• New tasks without guidance or t
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?? Activity Suggest five ways in wh
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Project closure You will recall tha
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• Evaluation is planned at the ou
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surprising that project team meetin
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determined, it is important to cons
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In our opinion, if you produce agen
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• informed as to the meeting’s
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?? Activity Five types of difficult
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• the language of meetings. 121
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Case Study A Two lecturers from the
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Case Study C Two distance education
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The NGO recommends re-education of
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The head of your institution decide
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• The learner does not have to le
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References Andersen, E.S., Grude, K
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