RFP (Before Pre-Bid) - RISL - Government of Rajasthan

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RISL: RFP FOR SETTING UP OF VIDEO CONFERENCE SOLUTION IN RAJASTHAN (BEFORE PRE-BID)23-Aug-13Sl. No. Documents Type Document FormatPageNo.19 Other documents All other Annexures-1, 3 &21 duly filled (as required)and signed20 Covering Letter of Financial bid* As per Annexure-13 (PDF)*Please note that only the “Covering Letter of Financial bid” needs to be submitted alongwith the technical bid. Financial bid (commercials) needs to be submitted only on e-procurement website as per the BoQ template.e) Financial bid shall include the following documents: -Sl.Documents TypeNo.1 Financial Bid - CoverLetterDocument FormatOn bidder’s letter head duly signed byauthorized signatory as per Annexure-132 Financial Bid - Format As per BoQ (.XLS) format available on e-Procurement portalPageNo.f) The bidder should ensure that all the required documents, as mentioned in thisbidding document, are submitted along with the bid and in the prescribed formatonly. Non-submission of the required documents or submission of the documentsin a different format/ contents may lead to the rejections of the bid submitted by thebidder.5.6. Cost & Language of Biddinga) The Bidder shall bear all costs associated with the preparation and submission ofits Bid, and the procuring entity shall not be responsible or liable for those costs,regardless of the conduct or outcome of the bidding process.b) The Bid, as well as all correspondence and documents relating to the Bidexchanged by the Bidder and the procuring entity, shall be written only in EnglishLanguage. Supporting documents and printed literature that are part of the Bid maybe in another language provided they are accompanied by an accurate translationof the relevant passages in English/ Hindi language, in which case, for purposes ofinterpretation of the Bid, such translation shall govern.Seal & Signature of the Auth. Sign. Page 35 of 147
RISL: RFP FOR SETTING UP OF VIDEO CONFERENCE SOLUTION IN RAJASTHAN (BEFORE PRE-BID)23-Aug-135.7. Alternative/ Multiple BidsAlternative/ Multiple Bids shall not be considered at all. The bidder shall quote for singlebrands/ make/ model for each item in the technical Bid and should also mention thedetails of the quoted make/ model in the “Annexure-10: Components Offered”.5.8. Bid SecurityEvery bidder, if not exempted, participating in the procurement process will be requiredto furnish the bid security as specified in the NIB.a) In lieu of bid security, a bid securing declaration shall be taken from Departmentsof the State Government, Undertakings, Corporations, Autonomous bodies,Registered Societies and Cooperative Societies which are owned or controlled ormanaged by the State Government and Government Undertakings of the CentralGovernment.b) Bid security instrument or cash receipt of bid security or a bid securing declarationshall necessarily accompany the technical bid.c) Bid security of a bidder lying with the procuring entity in respect of other bidsawaiting decision shall not be adjusted towards bid security for the fresh bids. Thebid security originally deposited may, however, be taken into consideration in casebids are re-invited.d) The bid security may be given in the form of a banker’s cheque or demand draft orbank guarantee, in specified format, of a scheduled bank or deposited througheGRAS. The bid security must remain valid thirty days beyond the original orextended validity period of the bid.e) The issuer of the bid security and the confirmer, if any, of the bid security, as wellas the form and terms of the bid security, must be acceptable to the procuring entity.f) Prior to presenting a submission, a bidder may request the procuring entity toconfirm the acceptability of proposed issuer of a bid security or of a proposedconfirmer, if required. The procuring entity shall respond promptly to such a request.g) The bank guarantee presented as bid security shall be got confirmed from theconcerned issuing bank. However, the confirmation of the acceptability of aproposed issuer or of any proposed confirmer does not preclude the procuring entitySeal & Signature of the Auth. Sign. Page 36 of 147
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RFP (Before Pre-Bid) - RISL - Government of Rajasthan

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