RFP (Before Pre-Bid) - RISL - Government of Rajasthan

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RISL: RFP FOR SETTING UP OF VIDEO CONFERENCE SOLUTION IN RAJASTHAN (BEFORE PRE-BID)23-Aug-13d) The bid evaluation committee shall examine the technical aspects of the Bid inparticular, to confirm that all requirements of bidding document have been metwithout any material deviation, reservation or omission.e) The procuring entity shall regard a Bid as responsive if it conforms to allrequirements set out in the bidding document, or it contains minor deviationsthat do not materially alter or depart from the characteristics, terms, conditionsand other requirements set out in the bidding document, or if it contains errorsor oversights that can be corrected without touching on the substance of the Bid.b) Non-material Non-conformities in Bidsa) The bid evaluation committee may waive any non-conformities in the Bid that donot constitute a material deviation, reservation or omission, the Bid shall bedeemed to be substantially responsive.b) The bid evaluation committee may request the bidder to submit the necessaryinformation or document like audited statement of accounts/ CA Certificate,Registration Certificate, VAT/ CST clearance certificate, ISO/ CMMi Certificates,etc. within a reasonable period of time. Failure of the bidder to comply with therequest may result in the rejection of its Bid.c) The bid evaluation committee may rectify non-material nonconformities oromissions on the basis of the information or documentation received from thebidder under (b) above.c) Technical Evaluation Criteriaa) The technical evaluation shall be completed by the designated ProcurementCommittee as early as possible after opening of technical bids. It shall examinethe technical bid including the pre-qualification documents.b) Bid shall be evaluated technically based on the documents submitted by thebidder as asked in the clause 5.5(d).c) The eligible bidders whose bid is determined to be substantially responsive shallbe considered to be qualified in the technical evaluation, unless disqualifiedpursuant to clause “Conflict of Interest” or “Disqualification”, and shall beSeal & Signature of the Auth. Sign. Page 41 of 147
RISL: RFP FOR SETTING UP OF VIDEO CONFERENCE SOLUTION IN RAJASTHAN (BEFORE PRE-BID)23-Aug-13informed, either in writing or by uploading the details on the websites mentionedin the NIB, about the date, time and place of opening of their financial bids..d) The firms which could not qualify in technical evaluation will be informed aboutthis fact. Their financial bid will not be opened and Bid Security refunded aftercompletion of the bid process i.e. award of the contract to the best/successfulbidder.d) Tabulation of Technical Bidsa) Technical Bids shall be tabulated by the bid evaluation committee in the form ofa comparative statement to evaluate the qualification of the bidders against thecriteria for qualification set out in the bidding document.b) The members of bid evaluation committee shall give their recommendationsbelow the table as to which of the bidders have been found to be qualified inevaluation of Technical Bids and sign it.e) The bidders who qualify in the technical evaluation shall be informed in writing aboutthe date, time and place of opening of their financial Bids.5.15. Evaluation & Tabulation of Financial Bidsa) The financial bids/ cover of bidders who qualify in technical evaluation shall beopened online at the notified time, date and place by the members of the designatedProcurement Committee in the presence of the bidders or their representatives whochoose to be present. Alternatively, the bidders may also view the financial bidopening status/ process online at e-Procurement website.b) The process of opening of financial bids/ covers shall be similar to that of technicalbids.c) The names of the bidders, the rates given by them and conditions put, if any, shallbe read out and recorded.d) Conditional Bids are liable to be rejected;e) To evaluate a bid, the tendering authority shall consider the following: -a. the bid price as quoted in accordance with bidding document.b. price adjustment for correction of arithmetic errors in accordance with biddingdocument.Seal & Signature of the Auth. Sign. Page 42 of 147
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RFP (Before Pre-Bid) - RISL - Government of Rajasthan

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