SACS Compliance Certification Report (PDF) - South Florida State ...

Student Services | SFCC College Catalog 2010-2011Student Services | Student Handbook 2010-20113.9.2Student Affairs and Services: Student recordsThe institution protects the security, confidentiality, and integrity of student records and maintainsspecial security measures to protect and back up data.JudgmentCompliant Non-Compliant Not ApplicableNarrativeSouth Florida Community College (SFCC) policies and procedures protect the security, confidentiality,and integrity of student records and maintains special security measures to protect and back up data.SFCC complies fully with the Federal Family Educational Rights and Privacy Act (FERPA), whichgoverns the confidentiality of student records. The college has a well-trained staff, whose responsibilitiesinclude protecting the security, integrity, and confidentiality of student records.Student education records are defined as any record (in handwriting, print, tapes, film or other medium)maintained by the college or an agent of the college which is directly related to a student, except1. Sole possession records - those maintained by an administrator, member of the District Board ofTrustees (DBOT), faculty, or staff provided only the maker of the record has access to them;2. Records created and maintained by the college’s Law Enforcement unit for a law enforcementpurpose;3. Employment records provided employment is not contingent upon enrollment and provided therecord is used only in relation to the individual’s employment;4. Medical records made and maintained in connection with treatment and disclosed only to individualsproviding treatment;5. Alumni records that only contain information about an individual after he or she is no longer astudent.The college also abides by Florida Statutes (FS)1002.22 and 1006.52 regarding the privacy of studentrecords. The purpose of FS 1002.22 is to protect the rights of students and their parents with respect tostudent records and reports as created, maintained, and used by public educational institutions in theState of Florida. The intent of the Florida law is that students and their parents shall have rights ofaccess, rights of challenge, and rights of privacy with respect to such records and reports, and that rulesshall be available for the exercise of these rights. FS 1006.52 states that rules of the Florida StateBoard of Education may prescribe the content and custody of records and reports a community collegemay maintain on its students. Such records are confidential and exempt from FS 119.07 and are openedonly as provided in FS 1002.22.The DBOT has adopted a policy regarding college records, as prescribed by DBOT Policy 2.15. Thegeneral procedures for safeguarding the privacy of student records and confidentiality of personalinformation are found in SFCC Administrative Procedure 2152.To comply with the requirements of Section 504 of the Rehabilitation Act of 1973 and the Americans withDisabilities Act (ADA), the college maintains the confidential nature of disability-related information,DBOT Policy 5.05. SFCC seeks to ensure that programs, services, and facilities are accessible to andusable by persons with disabilities. Persons with disabilities who are otherwise eligible for services musthelp the college accommodate their individual needs by notifying college staff of specific equipment orSouth Florida Community College Page 153 / 202resource needs. The college will make every effort to reasonably accommodate these specific needs.Individuals have been assigned to assist in ensuring that students have access to college programs,services, and facilities. These persons are the ADA Student Coordinator and the ADA Employment and