SACS Compliance Certification Report (PDF) - South Florida State ...

esult, the college’s budgeting process is fully integrated into, and is reflective of, its planningprocess.Annually, a budget and planning calendar is established to notify budget managers of the timeframes forplanning their annual objectives that are documented through the unit action plans (UAP) and quantifiedthrough their budget requests (Budget Workshop 2007-2008 (Page 12), Budget 2008-2009(Page 11), Budget 2009-2010 (Page 12), and Budget Workshop 2010-2011 (Page 11)). Budgetmanagers govern all aspects of academic and adminstrative processes so that funding for all academic,administrative support, student support, institutional support, and plant maintenance operations andinitiatives go through this process. In preparing this information, budget managers have access to datasince 2001 within the Banner system to use in analyzing previous spending and budget allocations.Budget requests that exceed 10% of the previous year’s allocation require a justification within the UAPfor the department. Budget requests include requests for additional staffing, operational expenses, andcapital outlay so that all requests are considered and included in the college budget. Revenues areforecast and budgeted, and the Business Office compiles a draft budget that integrates the personnel,current expense, and capital outlay budgets with institutional plans (e.g. technology and facilities plans)to ensure that proposed annual budget reflects both short and long range goals of the college.The draft budget is reviewed by the Vice Presidents and President to ensure that departmental objectivesare consistent with the strategic direction of the institution and otherwise supportive of the college’smission and that appropriate resources have been dedicated to the attainment of those initiatives. Uponacceptance by the Vice Presidents and the President, the proposed annual budget is presented to theDBOT for review and approval. Upon DBOT approval, the budget is forwarded to the Florida Departmentof Education, Division of Florida Colleges for final review and approval.To further ensure financial stability and budgetary control, the college performs a mid-year budgetreview after the majority of the spring term fees are posted. The actual revenues are compared tobudgeted revenues to date and to the same point in the prior year so that revenue collections can beevaluated and projected with more accuracy to year end. The revised revenue estimates are consideredwhen reviewing requests for expenditure budget changes from budget managers, and adjustments aresubsequently made to ensure an appropriate fund balance at year-end in accordance with SFCCAdministrative Procedure 4030, Budgets and Budget Amendments. Should the college revenuebudget increase or decrease substantially, the Vice Presidents and the President review the college’sstrategic priorities to determine programs and initiatives to initiate or modify accordingly.SourcesAnnual Budgets2007-08 Budget2007-08 DBOT Planning Workshop2008-09 Budget2008-2009 DBOT Planning Workshop2009-2010 Budget2009-2010 DBOT Planning Workshop2010-2011 Budget2010-2011 DBOT Planning WorkshopAnnual Financial ReportsAnnual Financial Report FYE 2006Annual Financial Report FYE 2007Annual Financial Report FYE 2008Annual Financial Report FYE 2009Annual Financial Report FYE 2010Audit ReportsFYE 2006FYE 2006 Bright Futures AuditFYE 2006 Federal SWFAFYE 2006 Federal SWFA SSPAFSouth Florida Community College Page 44 / 202