SACS Compliance Certification Report (PDF) - South Florida State ...

• requesting or coordinating the request of budget amendments;• maintaining a grant file that contains, at a minimum, the grant, the grant award notification, and afinal summary expenditure report;• providing necessary updates and otherwise interacting with regulatory agencies, external auditors,and internal collegemanagement regarding the grant/contract; and• managing grant/contract cash to include expenditure forecasting and reporting,invoicing, and monitoring of grant receivables.The Business Office has developed a summary of grants and contracts that is shared with thePresident's Council (PC) monthly. This report serves as a managerial tool to ensure funds are beingspent timely and informs administrative staff about grant awards, spending status, and available balance.Federal programs, as well as all other programs funded by external sources, are audited each year by theState of Florida Auditor General's office and the college has received no federal or state audit commentsthat pertain to financial control or management comments for externally funded programs in the past fouryears. (see FYE 2006 Bright Futures Audit, FYE 2007 Bright Futures Audit, FYE 2008 BrightFutures Audit, FYE 2009 Bright Futures Audit), (FYE 2006 Financial Audit, FYE 2007 FinancialAudit, FYE 2008 Financial Audit, FYE 2009 Financial Audit) and (FYE 2006 Statewide FederalAudit, FYE 2006 Statewide Federal Summary Schedule of Prior Audit Findings, FYE 2007Federal Letter of Final Determination, FYE 2007 Statewide Federal Audit, FYE 2007 StatewideSummary Schedule of Prior Audit Findings, FYE 2008 Federal Letter of Final Determination,FYE 2008 Statewide Federal Audit, FYE 2008 Statewide Federal Summary of Prior AuditFindings, FYE 2009 Statewide Federal Audit, FYE 2009 Statewide Federal Summary Scheduleof Prior Audit Findings). The FYE 2010 audit report will be submitted under separate cover uponreceipt.Given the intensity of its internal tracking and reporting measures, degree of managerial oversight andindependent CPA reviews and unqualified audit opinions, the college has demonstrated it maintainsfinancial control over externally funded programs.SourcesBright Futures AuditsFYE 2006 Bright Futures AuditFYE 2007 Bright Futures AuditFYE 2008 Bright Futures AuditFYE 2009 Bright Futures AuditFederal AuditsFYE 2006 Statewide Federal AuditFYE 2006 Statewide Federal Summary Schedule of Prior Audit FindingsFYE 2007 Federal Letter of DeterminationFYE 2007 Statewide Federal AuditFYE 2007 Statewide Summary Schedule of Prior Audit FindingsFYE 2008 Federal Letter of DeterminationFYE 2008 Statewide Federal AuditFYE 2008 Statewide Federal Summary of Prior Audit FindingsFYE 2009 Statewide Federal AuditFYE 2009 Statewide Federal Summary Schedule of Prior Audit FindingsFinancial AuditsFYE 2006 Financial AuditFYE 2007 Financial AuditFYE 2008 Financial AuditFYE 2009 Financial AuditExample - Grant Report January 2010Finance | Project Application and Amendment Procedures for Federal and State ProgramsFinance | State of Florida Accounting Manual for Public Community Colleges - June 2008SFCC Administrative Procedure 4220, Grant ProceduresSouth Florida Community College Page 169 / 202