AGENDA - Shire of Roebourne

More documents

Recommendations

Info

Ordinary Council Meeting – Agenda 19 October 2009 CODA Mr Kieran Wong. CODA has been promoted as ambitious young practice with a strong emphasis on innovative sustainable design. The practice has recently worked on a metropolitan family centre. Each of the firms has experience working in the North West. The Building Management Authority, in providing written consent to utilise their panel of pre qualified Architects has confirmed, by virtue of providing the full list of approved Architects, that each of the firms is qualified. Council‘s power to utilise the Panel of Pre Qualified Architects was also confirmed by legal advisers, Kott Gunning. Submissions were invited on the 22nd September 2009 with submissions closing on Friday 9 th October 2009. Each of the Architects made a presentation to the Interview Panel on Thursday 15 th October 2009. The Interview Panel comprised Cr G Wieland, Acting Chief Executive Officer, Executive Manager Community Services and the Project Manager K2020. Landcorp were also represented. On the basis that firms invited to make a tender submission were pre qualified under the Department of Building Management & Works Architects Panel, the selection criteria focussed on the quality and timeliness of documentation, financial management and responsibility and innovation in design. The criteria have been listed, in order of importance, as follows: Design Innovation and Financial Management Documentation Contract Administration Client Liaison Fees The Interview Panel met with each of the firms and their report and recommendations will be submitted by way of Confidential Attachment. The Project Programme now calls for a Project Initiation Meeting to be held in Karratha on Friday 23 October 2009. Concept Plans will be considered for adoption by Council at a special meeting to be held on 21 December 2009. Strategic Plan The projects are listed with a high priority in Councils Draft Strategic Plan 2009/10 and are listed as initiatives to be completed in the period 2009 to 2013. Options Council has no realistic alternatives other than to make an appointment if it wishes to meet the time frame set in its Strategic Plan 2009/2010. Page 62
Ordinary Council Meeting – Agenda 19 October 2009 Policy Implications There are no relevant policy implications pertaining to this matter. Legislative Implications The appointment of the Project Architect is within Councils power pursuant to the provisions of the Local Government [Functions and General] Regulations clause 11 (2) (e), which exempts tenders from being called if obtaining services from or through the State or Federal Government. Financial Implications Funding for the appointment has been allocated in the 2009/10 budget. Conclusion The appointment of the Project Architect will enable the design process to commence in order to facilitate community and stakeholder consultation on concept proposals to be carried out in December. Council will meet at a Special Meeting on 21 December 2009 to consider the costed concept plans and to make decision relating to the progress of the projects. Voting Requirements Simple. RECOMMENDATION THAT COUNCIL: 1. ACCEPTS the submission of CODA Design Studio Pty Ltd in the sum of Three hundred and seventy eight thousand four hundred and eight dollars ($378,408.00) exclusive of GST for the design documentation and contract administration of the Baynton West Family Centre as detailed in the approved Project Design Brief ID# N1394, the Architectural Consultancy Brief ID# N1392 and the submission from CODA Design Studio Pty Ltd dated 9 October 2009 ID# I183719. 2. ACCEPTS the submission of CODA Design Studio Pty Ltd in the sum of One Hundred and sixty four thousand and forty two dollars ($164,042.00) exclusive of GST for the design documentation and contract administration of the Bulgarra Community Centre detailed in the approved Project Design Brief ID# N1393, the Architectural Consultancy Brief ID# N1392 and the submission from CODA Design Studio dated 9 October 2009 ID# I183703. 3. NOTES that budgetary allowance will have to be made for an estimated 38 site visits by the Design Team at an estimated cost $3,000 per visit which will be apportioned between the Baynton West Family Centre and the Bulgarra Community Centre on the basis that all site visits have the prior approval of the Project Manager. 4. NOTES that CODA Design Studio Pty Ltd are required to enter into a Form of Agreement in accordance with Australian Standard Contract AS 4122 – 2000 General conditions for the engagement of consultants within twenty eight (28) days of appointment with respect to consultancies for the Baynton West Family Centre and the Bulgarra Community Centre as a single agreement. Page 63
Page 1 and 2:
ORDINARY COUNCIL MEETING AGENDA NOT
Page 3 and 4:
DECLARATION OF INTERESTS (NOTES FOR
Page 5 and 6:
Ordinary Council Meeting - Agenda 1
Page 7 and 8:
Page 9 and 10:
Page 11 and 12:
Page 13 and 14: Ordinary Council Meeting - Agenda 1
Page 63: Ordinary Council Meeting - Agenda 1
show all

AGENDA - Shire of Roebourne

You also want an ePaper? Increase the reach of your titles

Delete template?

Save as template?