AGENDA - Shire of Roebourne

Ordinary Council Meeting – Agenda 19 October 2009
Policy Implications
There are no relevant policy implications pertaining to this matter.
Legislative Implications
The appointment of the Project Architect is within Councils power pursuant to the
provisions of the Local Government [Functions and General] Regulations clause 11 (2) (e),
which exempts tenders from being called if obtaining services from or through the State or
Federal Government.
Financial Implications
Funding for the appointment has been allocated in the 2009/10 budget.
Conclusion
The appointment of the Project Architect will enable the design process to commence in
order to facilitate community and stakeholder consultation on concept proposals to be
carried out in December.
Council will meet at a Special Meeting on 21 December 2009 to consider the costed
concept plans and to make decision relating to the progress of the projects.
Voting Requirements
Simple.
RECOMMENDATION
THAT COUNCIL:
1. ACCEPTS the submission of CODA Design Studio Pty Ltd in the sum of Three
hundred and seventy eight thousand four hundred and eight dollars
($378,408.00) exclusive of GST for the design documentation and contract
administration of the Baynton West Family Centre as detailed in the approved
Project Design Brief ID# N1394, the Architectural Consultancy Brief ID# N1392
and the submission from CODA Design Studio Pty Ltd dated 9 October 2009 ID#
I183719.
2. ACCEPTS the submission of CODA Design Studio Pty Ltd in the sum of One
Hundred and sixty four thousand and forty two dollars ($164,042.00) exclusive of
GST for the design documentation and contract administration of the Bulgarra
Community Centre detailed in the approved Project Design Brief ID# N1393, the
Architectural Consultancy Brief ID# N1392 and the submission from CODA
Design Studio dated 9 October 2009 ID# I183703.
3. NOTES that budgetary allowance will have to be made for an estimated 38 site
visits by the Design Team at an estimated cost $3,000 per visit which will be
apportioned between the Baynton West Family Centre and the Bulgarra
Community Centre on the basis that all site visits have the prior approval of the
Project Manager.
4. NOTES that CODA Design Studio Pty Ltd are required to enter into a Form of
Agreement in accordance with Australian Standard Contract AS 4122 – 2000
General conditions for the engagement of consultants within twenty eight (28)
days of appointment with respect to consultancies for the Baynton West Family
Centre and the Bulgarra Community Centre as a single agreement.
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