13-121 - City of Sunnyvale - State of California

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Page 2 of 11 The current contract with CSC is due to expire August 31, 2013. The Request for Proposal document was presented to the Parks and Recreation Commission on November 14, 2012 and to Council on December 4, 2012. Council authorized staff to proceed with the RFP process and include revisions to the language in the document. Typically, staff does not bring draft Request for Proposals to Council prior to issuance; however, in this instance, the level of community interest warranted such advance review. A RFP was issued on December 6, 2012, and two proposals were received by the January 25, 2013 deadline. The RFP laid out a process which anticipated bringing a short list of proposals back for Parks and Recreation Commission and Council review in April. City Council also directed staff to research the costs associated with the City operating the Fremont Pool directly, using City staff, and to present that information for comparison when the proposals were brought back to Council for review. After a panel comprised of staff and an outside expert reviewed the proposals in February 2013 and conducted interviews with the two proposers, it was determined that only one proposal, from California Sports Center (CSC), was appropriate to move forward (Attachment B). Therefore, in March 2013, negotiations began with CSC on a potential new agreement. CSC was notified that at the same time the draft agreement was presented to Council for consideration, Council would also be reviewing the option of the City operating the pool directly, and that there was the potential that Council would decide against pursuing an agreement with CSC. EXISTING POLICY Sunnyvale Consolidated Plan CC-10.4: Use entrepreneurial strategies to identify and reach new markets for programs, services and revenue generation, and to strengthen relationships within existing markets. CC-10.6: Leverage available resources by pursuing co-funded and/or cooperative agreements for provision and maintenance of programs, facilities and services, in order to maximize benefits to the community. Partners may include, but are not limited to, school districts, non-profit groups, governmental agencies and businesses. Council Policy 7.3.6 Service Delivery Options 1. Commitment to Council and the Public – The premise of this policy is that competitive service delivery produces value for City residents and that either an in-house or an alternative service delivery method may produce superior service value (e.g., better service at lower cost; better service at equal cost; or equal service at lower cost). Contracting, bringing a service in-house, or partnering for service provision are all tools the City may employ to provide high quality, effective and efficient municipal services.
Page 3 of 11 DISCUSSION The first part of this section details the proposed contractor, agreement and programs that would be offered were the City to use California Sports Center to provide the public swim program at the Fremont High School Pool. The second part of the Discussion section details how the public swim programs would be offered were the City to provide the service directly. OPTION OF CALIFORNIA SPORTS CENTER PROVIDING PUBLIC SWIM PROGRAMS Overview of Agreement The proposed Agreement (Attachment A) is similar to the previous agreements for operation of the Fremont Pool. The proposed term of the new agreement is six years, commencing September 1, 2013 and ending August 31, 2019. The Agreement allows for two additional three-year extensions by mutual agreement of the City and the Contractor. The Contractor will organize, establish and conduct fee-based swimming programs which include specifically required program elements (instructional lessons, CSC Masters Swim, local swim teams, open swim and lap swimming). With the exception of adult lap swimming and open swim, program schedules are to be set by the Contractor. The Contractor submits a general twelve-month schedule of pool use by November 15 for each year this Agreement is in place. The schedule and fees are subject to approval by the Director of Library and Community Services. The City, in turn, is responsible for the maintenance and infrastructure needs of the pool (through its agreement with the School District) and the pool building. The City is also responsible for purchasing and replacing certain equipment, such as diving boards, ADA compliant pool lift, lane lines and pool blankets. Thirty-five parking spaces are to be reserved for pool use, as detailed in the City-District Agreement. Based on recommendations by the Office of the City Attorney and the City’s Risk Manager, the required amount of insurance that the Contractor must maintain has been increased to $5 million per occurrence and $10 million annual aggregate for bodily injury, personal injury and property damage to reflect the significant exposure inherent in operating swim programs. The contract does not place a requirement on the Contractor regarding the level of insurance that the Contractor, in turn, requires of its renters. Qualifications of California Sports Center Since 1991, CSC a California S-Corporation has been providing aquatics, gymnastics and dance programs throughout the general San Jose area. Currently, CSC operates eight different sports training facilities in Sunnyvale, San Jose, Morgan Hill and Santa Clara. One of their locations is a contract with the City of Sunnyvale to provide the gymnastics instruction for all recreational gymnastics classes at the City’s Indoor Sports Center. CSC has successfully operated the Fremont Pool since its opening in 2002, developing
Page 1: Template rev. 10/2012 REPORT TO MAY
Page 5 and 6: Page 5 of 11 Water Exercise Instr
Page 7 and 8: Page 7 of 11 6-Year Comparison of P
Page 9 and 10: Page 9 of 11 PUBLIC CONTACT Public
Page 11 and 12: Attachments Page 11 of 11 A. Draft
Page 13 and 14: DRAFT AGREEMENT BETWEEN THE CITY OF
Page 15 and 16: SECTION 3. EXCLUSIVE USE. CITY gran
Page 17 and 18: water safety instruction) for the p
Page 19 and 20: (2) When performing duties for the
Page 21 and 22: District Agreement and pay any pena
Page 23 and 24: and billed by CITY. D. Furnish and
Page 25 and 26: E. Assign or transfer this Agreemen
Page 27 and 28: B. Reimburse the CONTRACTOR for wai
Page 29 and 30: terminated, and at its own cost and
Page 31 and 32: privileges herein agreed to shall b
Page 33 and 34: y or under the control of a Party c
Page 35 and 36: has any authority to vary or extend
Page 37 and 38: January 25, 2013 Corporate office:
Page 39 and 40: RFP No. F0610-34 - Sunnyvale Swim C
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RFP No. F0610-34 - Sunnyvale Swim C
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January 25, 2013 Corporate office:
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California Sports Center About the
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13. Name: Patricia Schaechter on Ja
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Sunnyvale Resident?: no, but I am a
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65. Name: Park Chamberlain on Jan 1
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93. Name: Anonymous on Jan 18, 2013
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120. Name: Anonymous on Jan 18, 201
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Sunnyvale Resident?: yes Comments:
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175. Name: Lesley Wynne on Jan 19,
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programs for all. 204. Name: James
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Powered by TCPDF (www.tcpdf.org) Co
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Aquatics Staff requirements CSC Aqu
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Dave Peterson 832 Malone Rd. San Jo
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• Developed swimmers at our site
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California Sports Center, San Jose,
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Proposed Mid August to November Sch
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5:30-6:00 Proposed Mid August to No
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Proposed December to January Schedu
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Proposed February to Mid June Sched
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Proposed Mid June to Mid August Sch
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Adult Coached Programs-specific Int
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California Sports Center Yearly Ope
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Staff Handbook California Sports Ce
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Customer Service Survey 2012 number
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Sample City Schedule Adult Lap Swim
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ATTACHMENT D City of Sunnyvale Comm
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REVENUE City of Sunnyvale Community
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REVENUE City of Sunnyvale Community
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Attachment E
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Parks and Recreation Commission Min
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13-121 - City of Sunnyvale - State of California

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