13-121 - City of Sunnyvale - State of California

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Net Revenue (Cost) to City for Direct Provision of Public Swim Programs Cost for City Share of Maintenance Under Agreement with School District** Revenue from Friends of Fremont Pool Endowment*** City's Full Cost of Operating Fremont High School Pool (Programming and Maintenance) Page 8 of 11 Comparison of Net Revenues (Costs) to Operate Fremont Pool Option 1: Option 2: Provider: California Sports Center Provider: City Start-Up Costs n/a ($26,500) Year 1 $50,000 (rent) + $17,000 (est. util.) ($263,792) Year 2 $51,250 (rent) + $17,510 (est. util.) ($245,362) Year 3 $52,531 (rent) + $18,035 (est. util.) ($234,596) Year 4 $53,845 (rent) + $18,576 (est. util.) ($216,042) Year 5 $55,191 (rent) + $19,134 (est. util.) ($199,113) Year 6 $56,570 (rent) + $19,708 (est. util.) ($163,819) 6 Year Total $429,350 ($1,349,224) Year 1 ($214,083) ($214,083) Year 2 ($220,506) ($220,506) Year 3 ($227,121) ($227,121) Year 4 ($233,935) ($233,935) Year 5 ($240,953) ($240,953) Year 6 ($248,182) ($248,182) 6 Year Total ($1,384,780) ($1,384,780) Year 1 $7,339 $7,339 Year 2 $7,339 $7,339 Year 3 $20,970 $20,970 Year 4 $31,454 $31,454 Year 5 $41,939 $41,939 Year 6 $41,939 $41,939 6 Year Total $150,980 $150,980 Year 1 ($139,744) ($497,036)**** Year 2 ($144,407) ($458,529) Year 3 ($135,585) ($440,747) Year 4 ($130,060) ($418,523) Year 5 ($124,689) ($398,127) Year 6 ($129,965) ($370,062) 6 Year Total ($804,450) ($2,583,024) Increase in costs to the General Fund over six years if City is provider ($1,778,574) *Contractor reimburses the City for the cost of utilities to operate the poolhouse. **Revenue and Expense totals include annual inflation factor of 3% beginning in Year 2. ***Revenue from Endowment is predicated on expected interest earnings. These do not get inflated. ****Includes Start-up costs.
Page 9 of 11 PUBLIC CONTACT Public contact was made through posting of the May 8, 2013, Parks and Recreation Commission agenda on the City’s official-notice bulletin board, on the City’s Web site, and the availability of the agenda and report in the Office of the City Clerk. Public contact was made by posting the Council agenda on the City's official-notice bulletin board outside City Hall, at the Sunnyvale Senior Center, Community Center and Department of Public Safety; and by making the agenda and report available at the Sunnyvale Public Library, the Office of the City Clerk and on the City's Web site. Copies of this report were provided to David and Anne Peterson (California Sports Center), and Friends of Fremont Pool. Notice of Commission and Council meetings regarding this report was also distributed to the “Friends of Parks and Recreation” mailing list (a list of organizations and individuals who have expressed an interest in parks and recreation issues). At the May 8, 2013 Parks and Recreation Commission meeting, Dave Peterson, representing California Sports Center, indicated that although not mandated by the City, he would be requiring pool renters to hold the same level of coverage that he, as Contractor, is required to hold ($5 million per occurrence and $10 million annual aggregate for bodily injury, personal injury and property damage). He speculated that, as a result, participant fees for Sunnyvale Swim Team (and other renters) might increase, and that these groups might not rent as much time as they would otherwise, thus negatively impacting participation and revenues. Margaret Copley, representing Sunnyvale Swim Team, indicated that the team had the ability through its insurance provider to obtain the same level of insurance that the City is requiring of the Contractor. However, she noted that she did not know the cost of doing so nor how that would impact the team. ALTERNATIVES 1. Approve, in substantially the same form as attached, the proposed Agreement between California Sports Center and the City of Sunnyvale for the Operation of Public Swim Programs at Fremont High School Pool. 2. Do not approve, in substantially the same form as attached, the proposed Agreement between California Sports Center and the City of Sunnyvale for the Operation of Public Swim Programs at Fremont High School Pool. 3. Direct staff to directly operate the public swim programs at Fremont High School Pool and to prepare a Budget Modification to cover the costs. 4. Provide other direction to staff as Council deems appropriate. RECOMMENDATION At its May 8, 2013 the Parks and Recreation Commission met to review this report. (Attachment E: Excerpt of Draft Parks and Recreation Commission Meeting Minutes of May 8, 2013) The Parks and Recreation Commission voted unanimously to recommend Alternative Number 1: Approve, in substantially the same form as attached, the proposed Agreement between California Sports
Page 1 and 2: Template rev. 10/2012 REPORT TO MAY
Page 3 and 4: Page 3 of 11 DISCUSSION The first p
Page 5 and 6: Page 5 of 11 Water Exercise Instr
Page 7: Page 7 of 11 6-Year Comparison of P
Page 11 and 12: Attachments Page 11 of 11 A. Draft
Page 13 and 14: DRAFT AGREEMENT BETWEEN THE CITY OF
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Page 17 and 18: water safety instruction) for the p
Page 19 and 20: (2) When performing duties for the
Page 21 and 22: District Agreement and pay any pena
Page 23 and 24: and billed by CITY. D. Furnish and
Page 25 and 26: E. Assign or transfer this Agreemen
Page 27 and 28: B. Reimburse the CONTRACTOR for wai
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Page 31 and 32: privileges herein agreed to shall b
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Page 35 and 36: has any authority to vary or extend
Page 37 and 38: January 25, 2013 Corporate office:
Page 39 and 40: RFP No. F0610-34 - Sunnyvale Swim C
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January 25, 2013 Corporate office:
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California Sports Center About the
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13. Name: Patricia Schaechter on Ja
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Sunnyvale Resident?: no, but I am a
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65. Name: Park Chamberlain on Jan 1
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93. Name: Anonymous on Jan 18, 2013
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120. Name: Anonymous on Jan 18, 201
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Sunnyvale Resident?: yes Comments:
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175. Name: Lesley Wynne on Jan 19,
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programs for all. 204. Name: James
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Powered by TCPDF (www.tcpdf.org) Co
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Aquatics Staff requirements CSC Aqu
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Dave Peterson 832 Malone Rd. San Jo
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• Developed swimmers at our site
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California Sports Center, San Jose,
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Proposed Mid August to November Sch
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5:30-6:00 Proposed Mid August to No
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Proposed December to January Schedu
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Proposed February to Mid June Sched
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Proposed Mid June to Mid August Sch
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Adult Coached Programs-specific Int
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California Sports Center Yearly Ope
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Staff Handbook California Sports Ce
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Customer Service Survey 2012 number
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Sample City Schedule Adult Lap Swim
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ATTACHMENT D City of Sunnyvale Comm
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REVENUE City of Sunnyvale Community
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REVENUE City of Sunnyvale Community
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Attachment E
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Parks and Recreation Commission Min
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13-121 - City of Sunnyvale - State of California

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