Radford University Undergraduate Catalog, 2011-2012

policy for withdrawals resulting from a call to
active duty.
Documentation Requirements: In order
to withdraw from the university for non-academic
reasons, documentation of the condition
necessitating the withdrawal will be required.
Examples may include medical records, psychological
records and other forms of documentation
appropriate to other types of non-academic
withdrawals.
Procedures: Upon receiving the required
documentation, the Office of the Vice President
for Student Affairs will examine and evaluate the
documentation. As needed, the vice president
for student affairs will consult with the originator
of the documentation, the Council of Deans
at Radford University or others, duly employing
appropriate student disclosure permission.
After evaluating the case, the vice president
for student affairs will determine whether the
student should be provided an exception to the
university’s withdrawal policies. Should an exception
be granted, then corresponding grades of
“W” will be recorded on the student’s transcript
and pro-rated refunds of tuition and fees may be
made if applicable.
If an exception is not granted, the student
may appeal his/her case as provided in this policy.
All decisions regarding withdrawal requests
will be promptly communicated to the student
in writing.
Grades: When a student withdraws from
the university for non-academic reasons, typically
grades of “W” will be recorded for all
classes attempted during that semester. Only
in rare cases, under special circumstances, will
students be allowed a mixture of grades and
“W’s” or Incompletes.
Refunds: For students withdrawing for
non-academic reasons exceptions may be made
for a pro-rated refund of tuition and fees. For
resident students board fees and room rent refunds
will be granted only in accordance with
university policy.
PARTIAL NON-ACADEMIC
WITHDRAWALS
Withdrawal from one or more classes but
not all classes: A pro-rated refund of tuition and
fees may be granted if the withdrawal drops the
student below 12 credit hours (undergraduate) or
9 credit hours (graduate).
Appeals: Any student who is not satisfied
with the outcome or process pertaining to his/her
withdrawal situation may appeal. The procedure
for appealing is:
(1) The student must write a brief document
stating the facts of his/her situation and the basis
for the appeal.
(2) The document must be presented to the
vice president for student affairs or his designee
within 10 days of the decision about his or her
situation.
(3) The vice president for student affairs will
then take the student’s written document and other
materials as necessary and appropriate to the Council
of Deans which will then make a final decision.
Readmission to the University: When a
student has withdrawn from the university for
non-academic reasons, the university takes seriously
its obligation to the student who withdrew
and to the university community. Therefore,
when a student is completely withdrawn
from the university a block will be placed by
the Office of the Vice President for Student Affairs
upon the student’s ability to resume his/
her studies pending receipt and evaluation by
the vice president for student affairs of required
professional and/or other documentation that
supports resumption of studies.
CALL TO ACTIVE MILITARY DUTY
The university has adopted a separate leave
policy for students called to military active duty.
The intent of this policy is to assist, whenever
possible, a student’s withdrawal and subsequent
reentry to the university so that the student suffers
no financial or academic hardship that was
beyond the student’s control. This policy may
also apply to students whose spouse is called to
military active duty.
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