A+B. Intro_SJ.1 - University of Maryland University College

V. Disclosures
UMUC will not disclose education re c o rds or the personally
identifiable information contained therein unless permitted
by FERPA and under the following circumstances:
A. Prior Written Consent
The custodian of the records will provide the education
records or personally identifiable information
contained therein if the student provides prior written
consent that the information may be disclosed. The
consent must
1. Specify the records that may be disclosed;
2. State the purpose for the disclosure;
3. Identify to whom the disclosure is to be made;
and
4. Be signed and dated by the student.
At the student’s request and expense, a copy of the
records disclosed will be provided to the student.
B. Directory Information
1. UMUC designates the following categories of
information as directory information:
a. Name;
b. Major field of study;
c. Dates of attendance;
d. Degrees and awards received; and
e. Previous educational institution most recently
attended.
2. Directory information may be disclosed in the
absence of consent unless the student files a written
notice, within three weeks of the first day in
which the student is enrolled, informing UMUC
not to disclose any or all of the categories. To prevent
automatic disclosure of dire c t o ry information,
this notice must be filed annually within the time
allotted above, with the appropriate custodian of
the education re c o rds, as defined in this policy.
C. Additional Disclosures Without Prior Consent
Prior consent is not required for disclosure of education
records or the personally identifiable information
contained therein in the following circumstances:
1. The disclosure is to other school officials generally
within the University System of Maryland
(USM) or UMUC who have legitimate educational
interests.
a. “School officials” includes internal and external
instructional or administrative personnel
who are or may be in a position to use the
information in furtherance of a legitimate
educational objective, such as to provide
student services. This includes, but is not
limited to, faculty, staff members, and
security personnel.
b. “Legitimate educational interests” include
interests directly related to the academic
environment.
2. The disclosure is to officials of other schools in
which a student seeks to enroll or is enrolled.
Upon his or her request and at his or her expense,
the student is provided with a copy of the records
that have been transferred.
3. The disclosure is to authorized representatives of
the comptroller general of the United States, the
secretary of the U.S. Department of Education,
and state or local educational authorities.
4. The disclosure is to authorized persons and organizations
in connection with a student’s application
for, or receipt of, financial aid—but only to the
extent necessary for such purposes as determining
eligibility, amount, conditions, and enforcement
of terms and conditions.
5. The disclosure is to state and local officials to
whom, according to effective state law adopted
prior to November 19, 1974, such information is
specifically required to be reported.
| 164 | 2003–2004 Graduate Catalog