FY 2011-12 Adopted Budget - City of Oviedo

EXPENDITURE AND STAFFING SUMMARY
Department
Information Technology
Program
HTE and Network/PC Support
2008-09 2009-10 2010-11 2010-11 2011-12
Account Category Actual Actual Budget Projection Budget
Salaries & Wages 352,615 271,615 298,825 283,040 294,227
Benefits 83,392 57,385 63,741 58,096 61,907
Total: Personal Services 436,006 329,000 362,566 341,135 356,134
Professional & Contractual Services 1,754 77,881 10,800 16,363 1,600
Communications 52,465 82,225 68,605 59,834 44,353
Utilities 7,481 8,083 2,495 8,052 3,263
Rentals & Leases 25,455 25,422 74,293 36,219 62,134
Insurance 4,266 3,210 3,560 3,560 3,561
Repair & Maintenance 284,748 374,475 344,264 341,670 324,640
Operating Supplies 41,997 35,689 9,747 9,747 46,677
Fuel 353 261 347 347 560
Miscellaneous (Travel, Training, Dues, etc.) 779 1,698 3,720 1,978 1,674
Total: Operating Expenses 419,297 608,944 517,831 477,770 488,462
Capital Outlay 0 0 0 0 0
Transfer to Lease Financing Fund 0 0 0 0 31,609
Vehicle Replacement Transfer 1,069 963 823 828 680
Total: Administration 856,373 938,907 881,220 819,733 876,885
Budget Highlights
The FY 11-12 budget decrease of $11,000 is due to lower personnel costs of $9,900 and operating expenses that
remained unchanged due to several cost saving measures. The lower personnel costs is attributed to turnover in the
Network Administrator and GIS Analyst positions that were re-filled in FY 10-11 at lower salaries then the previous
incumbents.
While operating expenses show little change, this was a result of the following budget changes: 1) elimination of
AT&T mail security (SPAM) services (-$9,761), 2) elimination of contract staff "back-up" services (-$10,800, 3)
restructuring of the Application Service Provider Agreement with SunGard HTE that will lower the FY 12 payment
from $185,000 to $165,000 with a "phasing-up" of the contract in years 3 through 5. 4)$22,500 reduction in the pricing
for the 10MB Metro-E internet service that reflects a lower pricing tier negotiated with AT&T, 5) lower lease
financing costs for replacement of 63 Police Department computers that occurred in FY 10-11. These decreases were
offset with increases to allow the City to keep pace with necessary software upgrades for Adobe Acrobat, Questys (i.e.
records management and agenda preparation) and Kronos timekeeping software, as well as the addition of a virtual
server.
The major expenses items for this program that comprise almost 90% of all operating costs include: 1) internet
connection to all City facilities ($37,373), 2) FY 12 and prior years' rental and lease financing costs for replacement
computers ($89,000), 3) the Application Service Provider agreement with SunGard HTE ($165,000), 4) the required
Microsoft Enterprise Agreement for all city computers ($58,000), 5) hardware and software maintenance agreements
($63,000), 6) software upgrades for existing applications ($31,000) and 7) payment to Seminole County for fiber optics
($20,617).
IT staffing includes the City's GIS (Geographic Information System) Coordinator; however, that position is funded
from the Technology Improvements Fund that includes the final year of GIS development. The GIS Coordinator
position and other fixed costs for GIS will be funded from the General Fund beginning in FY 12-13.
As is the case for all general employees, funding is included in the FY 12 budget for a 2 % wage increase as of April 1,
and health insurance premiums reflect the citywide 5% reduction.