Governing for Results 13 - Washington State Digital Archives

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Parks & Recreation Commission E-Scheduling Shared Resources Scheduling shared resources was accomplished by various manual means specific to the resource itself. Locating resources for meetings required employees to go to the various divisions and learn a variety of manual procedures. The e-scheduling team automated the scheduling of shared resources through use of Microsoft Outlook Calendar scheduler. They created a user manual of the automated process and put it on the agency shared drive for all to access. The team leader then held a series of training sessions. Implementation was in stages so staff could get used to the new system. The automated scheduling system now includes the conference rooms for all divisions, the audio/visual equipment, and the agency HQ vehicles. Results ★ Streamline scheduling shared resources. ★ Made schedules available to all work locations. ★ Made scheduling possible from all work locations. ★ Reduced time to schedule shared resources. ★ Improved ability to react to changing conditions. ★ Efficient use of agency resources. Team Members: Harley Graves, Deaydra Stewart, Don Powell, Suzi Davis, Edwin Maldinado, Cathy Silva, Valeria Veasley-Munroe, Lisa Dunn CONTACT: Lisa Dunn, (360) 902-8636 103
Parks & Recreation Commission Sharing Knowledge Electronically The agency was storing information on individual Personal Computers. There were shared drives available, but no organization of these drives, so agency information was difficult to find. Representatives from each division met to organize an electronic shared file. They established the structure, developed authorization procedures, and determined update responsibility. Training of staff launched the project and now the "N:Drive" has become the place to go to find current agency information. Results ★ Staff is able to access critical agency information quickly and efficiently. ★ Information is always current as it is being created and updated directly on the shared drive. ★ State Records are being carefully managed and maintained. ★ Provides an example and methodology for division and individual electronic records filing. ★ Printing and distribution cost savings. Team Members: Valeria Veasley-Munroe, Bonnie Steinley, Sherri Clarke, Sharon Howdeshell, Renee Pacana, Cindy Jorgensen, Lisa Dunn, Linda Burnett, Roxie Stancil CONTACT: Lisa Dunn, (360) 902-8636 104
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Dear Fellow Citizens: I am pleased
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The following teams were selected a
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TABLE OF CONTENTS MULTIPLE AGENCY P
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SINGLE AGENCY PROJECTS Board of Acc
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Department of Social and Health Ser
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Department of Information Services;
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Department of Transportation; Washi
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Department of General Administratio
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Department of Licensing; Department
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Washington State Patrol; Traffic Sa
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Department of Licensing; Department
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Employment Security Department; Dep
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Department of Printing; Office of t
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Board of Accountancy National Award
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Department of Agriculture Apple Pre
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Department of Corrections Fast Trac
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Department of Corrections Increased
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Department of Ecology Indexing and
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Department of Financial Institution
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Department of Information Services
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Department of Labor and Industries
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Department of Licensing Financial R
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Governing for Results 13 - Washington State Digital Archives

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