Governing for Results 13 - Washington State Digital Archives

Office of Community Development;
Office of Trade and Economic Development
Automated Batch Track System
Batch Track is an automated system designed to replace the manual process for
batching Agency Financial Reporting System (AFRS) transactions. At the heart
of the project is a simple replacement for the handwritten log used for recording
AFRS batch numbers and document numbers. The automated system adds
additional efficiency components including: automatic assignment of batch and
document numbers in strict conformance to AFRS business rules, automatic
calculation of batch totals, hash totals, and transaction counts, automatic
generation of required forms, creation of searchable records of every transaction
in every document, and support for multiple simultaneous users.
Results
★ Improves internal controls for batches and documents.
★ Saves times when researching accounting problems, through the creation of
searchable records. Users can quickly locate original source documents
without searching through file cabinets.
★ Eliminates duplication of data entry and adding machine tape verifications.
★ Reduces workload by automating labor-intensive steps of the batching
process.
★ Saves time by allowing multiple users to batch AFRS transactions
simultaneously.
Team Name: Automated Batch Track Team
Team Members: Jake Thomas, Sharon Lucey, Linda Hanlon, Jim Lambert,
David Rings, Liz Alexander, Larry Booth, Jeanette Hoage, Pat Bunce
CONTACT: Jake Thomas, (360) 725-2708
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