Governing for Results 13 - Washington State Digital Archives

More documents

Recommendations

Info

Parks & Recreation Commission E-Scheduling Shared Resources Scheduling shared resources was accomplished by various manual means specific to the resource itself. Locating resources for meetings required employees to go to the various divisions and learn a variety of manual procedures. The e-scheduling team automated the scheduling of shared resources through use of Microsoft Outlook Calendar scheduler. They created a user manual of the automated process and put it on the agency shared drive for all to access. The team leader then held a series of training sessions. Implementation was in stages so staff could get used to the new system. The automated scheduling system now includes the conference rooms for all divisions, the audio/visual equipment, and the agency HQ vehicles. Results ★ Streamline scheduling shared resources. ★ Made schedules available to all work locations. ★ Made scheduling possible from all work locations. ★ Reduced time to schedule shared resources. ★ Improved ability to react to changing conditions. ★ Efficient use of agency resources. Team Members: Harley Graves, Deaydra Stewart, Don Powell, Suzi Davis, Edwin Maldinado, Cathy Silva, Valeria Veasley-Munroe, Lisa Dunn CONTACT: Lisa Dunn, (360) 902-8636 103
Parks & Recreation Commission Sharing Knowledge Electronically The agency was storing information on individual Personal Computers. There were shared drives available, but no organization of these drives, so agency information was difficult to find. Representatives from each division met to organize an electronic shared file. They established the structure, developed authorization procedures, and determined update responsibility. Training of staff launched the project and now the "N:Drive" has become the place to go to find current agency information. Results ★ Staff is able to access critical agency information quickly and efficiently. ★ Information is always current as it is being created and updated directly on the shared drive. ★ State Records are being carefully managed and maintained. ★ Provides an example and methodology for division and individual electronic records filing. ★ Printing and distribution cost savings. Team Members: Valeria Veasley-Munroe, Bonnie Steinley, Sherri Clarke, Sharon Howdeshell, Renee Pacana, Cindy Jorgensen, Lisa Dunn, Linda Burnett, Roxie Stancil CONTACT: Lisa Dunn, (360) 902-8636 104
Page 2 and 3:
Dear Fellow Citizens: I am pleased
Page 4 and 5:
The following teams were selected a
Page 6 and 7:
TABLE OF CONTENTS MULTIPLE AGENCY P
Page 8 and 9:
SINGLE AGENCY PROJECTS Board of Acc
Page 10 and 11:
Department of Social and Health Ser
Page 13 and 14:
2 (This Page Intentionally Blank)
Page 15 and 16:
Department of Information Services;
Page 17 and 18:
Department of Transportation; Washi
Page 19 and 20:
Department of General Administratio
Page 21 and 22:
Department of Licensing; Department
Page 23 and 24:
Washington State Patrol; Traffic Sa
Page 25 and 26:
Department of Licensing; Department
Page 27 and 28:
Employment Security Department; Dep
Page 29 and 30:
Employment Security Department; Dep
Page 31 and 32:
Page 33 and 34:
Department of Printing; Office of t
Page 35:
24 (This Page Intentionally Blank)
Page 38 and 39:
Board of Accountancy National Award
Page 40 and 41:
Department of Agriculture Apple Pre
Page 42 and 43:
Department of Corrections Fast Trac
Page 44 and 45:
Department of Corrections Increased
Page 46 and 47:
Department of Ecology Indexing and
Page 48 and 49:
Department of Financial Institution
Page 50 and 51:
Page 52 and 53:
Department of Information Services
Page 54 and 55:
Department of Labor and Industries
Page 56 and 57:
Page 58 and 59:
Page 60 and 61:
Page 62 and 63:
Department of Licensing Financial R
Page 64 and 65: Department of Licensing Vessel Deca
Page 66 and 67: Department of Personnel Washington
Page 68 and 69: Department of Printing Merge Purge
Page 70 and 71: Department of Retirement Systems Re
Page 72 and 73: Department of Revenue Public List o
Page 74 and 75: Department of Revenue Receivables R
Page 76 and 77: Department of Revenue Tips for Comp
Page 78 and 79: Department of Revenue Performance E
Page 80 and 81: Department of Social and Health Ser
Page 88 and 89: Department of Veterans’ Affairs S
Page 90 and 91: Employment Security Department Spok
Page 92 and 93: Employment Security Department End
Page 94 and 95: Employment Security Department Keep
Page 96 and 97: Employment Security Department E&T
Page 98 and 99: Employment Security Department Job
Page 100 and 101: Employment Security Department Elec
Page 102 and 103: Health Care Authority Getting Basic
Page 104 and 105: Health Care Authority PEBB Online F
Page 106 and 107: Health Care Authority UMP Fee Sched
Page 108 and 109: Indeterminate Sentence Review Board
Page 110 and 111: Office of Administrative Hearings P
Page 112 and 113: Office of Trade and Economic Develo
Page 116 and 117: State Library Consumer Information
Page 118 and 119: Washington School for the Deaf Impr
Page 120 and 121: Washington State Lottery Inventory
Page 122 and 123: Washington State Patrol Pilots Take
Page 124: 113
show all

Governing for Results 13 - Washington State Digital Archives

You also want an ePaper? Increase the reach of your titles

Delete template?

Save as template?