Governing for Results 13 - Washington State Digital Archives

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Department of Transportation; Klickitat County Public Works State/County Collaboration Saves Time, Dollars In remote areas of southwest Washington, staffing highway construction projects is always a challenge. Last summer an opportunity presented itself that had benefits far beyond the work force issue. Klickitat County Public Works had programmed a very large construction project but had insufficient workforce and equipment to administer it. They asked the Department of Transportation (DOT) if resources could be loaned to help meet their need. The DOT went a step further, rescheduling a large adjacent project, allowing both projects to be built at the same time. A single contract covered the combined work and both agencies enjoyed the benefits of resource sharing. Results ★ More bidders were attracted to the larger, combined project, increasing competition and lowering the bid amount. The low bid turned out to be $888,522 below the engineer’s estimate. ★ Sharing resources between agencies reduced overall administration costs below statewide averages and avoided hiring and training costs. ★ This effort provided a foundation for future resource sharing and cost avoidance in the Klickitat County area. Already, the City of Bingen has inquired of DOT about a similar application for an upcoming project. ★ A total savings of $1,388,522 was realized on this project. Team Name: WSDOT/Kozy Kamp, Klickitat County Public Works Team Team Members: DOT (Columbia River East Area Engineer Office): Patrick Axlund, Daniel Crigler, Margaret Ecklund, Rick Henderson, James Hockett, Romeo Ibarreta, Jeffrey Katzer, Alan Kumma, Carol Larson, Jim McClellan, Danne Presler, Charles Ruhsenberger, David Sanchez, David Schultz, Kern Shim, Kenneth Storlie, Michael Virgil; Klickitat County Public Works: Jim Miller, Bjorn Hedges CONTACT: Jim McClellan, (360) 759-1314 7
Department of General Administration; Department of Information Services; Department of Printing Three Agencies Working Together? They Said It Couldn’t Be Done! Currently, state agencies work with three different agencies to fulfill their print, mail and distribution needs. Among the Department of Information Services, Department of Printing, and Department of General Administration’s Consolidated Mail Services, 225 state agencies and political subdivisions are served for print and mail jobs. In September 1999, Department of Information Services, Department of Printing, and Department of General Administration's Consolidated Mail Services began a project called Accelerated Print and Mail (APM). The purpose of the APM is to provide state agencies with more coordinated and efficient print, mail and distribution. We knew that in mapping current practices, efficiencies would become apparent. We designed process improvement as part of the project approach. By working together, the three agencies have reduced duplications, delays, and process steps in their own operations and their customers. With APM, printing and mail distribution services become faster, cheaper, and more efficient. In phase one of the project, the team conducted nine agency interviews with large, medium and small agencies. The APM vision was shared with these customers and feedback was solicited from them to help build it. Customers who attended were asked what they thought of this effort. Comments included: “It’s about time!” “The three partners fit perfectly,” and “You mean I can do the document and mailing list and just send them to you? I don’t have to print everything out on a desktop printer, box everything up and send it to you…Cool! When does it start?” By working together, 23 process improvements were made in phase two, four of which have already been recognized in "Governing for Results." These improvements built the foundation for continual development among the three agencies and their customers. Employment Security Department and Department of Labor and Industries were two customers involved in the process improvements. The APM team has just begun and anticipates additional improvements and efficiencies. Highlights from accomplishments to date include: 8
Page 2 and 3: Dear Fellow Citizens: I am pleased
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Governing for Results 13 - Washington State Digital Archives

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