basic-guide-to-exporting_Latest_eg_main_086196

Appendix D: FormsHere, you will find examples of common documents used in the export process. It is not an exhaustive compilation.Some of these may be examples of things your company would complete; others would mainly be completed by freight forwardersor companies shipping on your behalf.Prior to shipping an export order, talk to your shipper of choice or your local U.S. Commercial Service office. They can help youdetermine which specific documents are required.Air WaybillDocument for air shipments.Straight Bill of LadingRequired document when goods are shipped by truck, rail, or ship.Pro Forma InvoicePrice quotation from the seller to the buyer.Export Quotation WorksheetRelated to the pro forma invoice.Commercial InvoiceRequired document with contact, content, and cost information.Certificate of OriginMust be provided if requested by the buyer or a foreign Customs agency.NAFTA Certificate of OriginRequired if requested when shipping goods to/from Mexico and Canada. Covers qualifying goods only; i.e., goods that meet NAFTArule of origin. Must be prepared and signed by the exporter.Packing ListContents of shipment plus size information.Insurance CertificateDocumentary evidence that the goods are insured against loss, damage, or theft.Shipper’s Letter of InstructionsProvide if requested. Often prepared by the freight forwarder.Letter of CreditSample letter of credit with instructions. Seller doesn’t get paid until the terms are met.Draft Transmittal LetterIssued by the exporter to the importer for the purpose of receiving payment.226U.S. Commercial Service • A Basic Guide to Exporting