2007-08 2nd Quarter Status Report - City Of Beverly Hills

Work Plan:Priority Tier:Creation:430Estimated Completion Date:Registration Services ExpansionSeek other areas to expand the registration services (including expansion of facilitiesreservations) and inclusion of Library Services programs/etc.Program: 0107906 ADMINISTRATIVE SUPPORT - REGISTRATION SERVIFund: 01 General FundDept: 40 40City Initiative:Category:Creation Date: 6/19/2007City Initiative # 4: Improving Services and Results1 - Originally Budgeted4/30/2008OtherDepartmentsInvolved:Multi-Department:Status: Qtr 1: 5% Qtr 2: 25% Qtr 3: 0% Qtr 4: 0%Description of Status/Comments:Facility online display date confirmed for April 21st. IT involvement is to allow access to certain filesand/or pictures. Creating a new, easy and unified facility renal application for Parks and Library.Facility rental policy, application, and pictures of each facility will be displayed on the web.Coordinating bi-weekly meetings with facility staff to gather current information and procedures.Work Plan:431Creation Date: 6/19/2007Estimated Completion Date: 3/31/2008Staff TrainingIntegrate/train staff on new software upgrade features (i.e. Exporting course numbersautomatically to quarterly brochure) and utilize more e-mail features for receipts or waitlistsconfirmation.Program: 0107906 ADMINISTRATIVE SUPPORT - REGISTRATION SERVIFund: 01 General FundDept: 40 40Priority Tier:City Initiative:Category:Creation:City Initiative # 4: Improving Services and Results1 - Originally BudgetedOtherDepartmentsInvolved:Multi-Department:Status: Qtr 1: 25% Qtr 2: 40% Qtr 3: 0% Qtr 4: 0%Description of Status/Comments:- Remote training has been done via e-mail.- More customized training for Greystone to obtain final payments in a timely manner.- Training date for Tennis Clerks has not been set. Waiting for supervisor's response.- Gathering training materials for training classes (Program Registration, Reports and Facility Bookingmodule).II - 279FY 2007/08 2nd Quarter