MONITORING AND EVALUATION PLAN - TBC India

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7.3 Information/report flow and feedback mechanisms Information/report and feedback mechanism for this project have been divided into two categories: Program and Finance. Information flow and feedback mechanism for both are shown as separate diagrams. Program information/report and feedback mechanisms For programs, District Coordinator is the first source of information. District Coordinator who is responsible for coordinating activities and reporting for two districts would work alongside with the District TB Officer and the local NGOs working the SR in the implementation of the project activities. District Coordinator would get the information from them and provide it to the Sub Recipient on the monthly basis. SR Project Manager would receive the information, review it and provide feedback to the DC within 10 days. Within the same quarter, Project Manager would also validate this information and send it to the PMU M&E Officers on a quarterly basis. The information for the State Level Activities would be provided by the SR Project Manager as and when the activities are completed. The M&E Officers at the PMU would review the same and provide immediate feedback to the Project Manager. Within the quarter they would also validate the information. Diagram 2 below illustrates the information flow and feedback mechanism for Programs at the District level and State level. © World Vision India, Axshya India Project Monitoring and Evaluation Plan, October 2010 Page No 22
Diagram 2 Finance information/report and feedback mechanisms Finance data will also flow at two levels, District and the SR level. However there is some difference in the data flow and feedback mechanism as compared to the programs. The Sub Sub Recipients (SSR) of the SR would directly be responsible for data reporting at the District level. The data reported by each SSR would be reviewed by the Finance Officer of the SR. For better program monitoring, unlike program data that would be reported on a monthly basis, finance data would be reported on a weekly/ fortnightly © World Vision India, Axshya India Project Monitoring and Evaluation Plan, October 2010 Page No 23
Page 1 and 2: MONITORING AND EVALUATION PLAN THE
Page 3 and 4: 1. LIST OF DIAGRAMS Diagram Number
Page 5 and 6: 3. EXECUTIVE SUMMARY The Global Fun
Page 7 and 8: Following are the objectives behind
Page 9 and 10: 4. INTRODUCTION World Vision India
Page 11 and 12: the former head of the National Mon
Page 13 and 14: � Skills like capacity to conduct
Page 15 and 16: 5.3 Action Step Recommendation PLAN
Page 17 and 18: 6. INDICATOR DEFINITIONS AND MEASUR
Page 19 and 20: 7. ROUTINE DATA COLLECTION, ANALYSI
Page 21: where at least 40% of registered TB
Page 25 and 26: 7.4 Infrastructures available for d
Page 27 and 28: Other information products as menti
Page 29 and 30: disseminate the findings of pilot s
Page 31 and 32: the performance of the ACSM program
Page 33 and 34: 9. DATA QUALITY ASSURANCE MECHANISM
Page 35 and 36: appropriately inclusive. informatio
Page 37 and 38: RNTCP schemes Checklist 9 Percentag
Page 39 and 40: Table below describes the Supportiv
Page 41 and 42: 14. Whether the amounts reported as
Page 43 and 44: on various occasions to coordinate
Page 45 and 46: Diagram 4 © World Vision India, Ax
Page 47 and 48: Action Plan Activity 1.1 M&E Assess
Page 49 and 50: 1.5.3 Develop reporting format X WV
Page 51 and 52: Tool workshop with the partners. No
Page 53 and 54: 2. Collaboration with Coordination
Page 55 and 56: 13.2 Monitoring and Evaluation Budg
Page 57 and 58: ANNEXURE A: M&E Framework Template
Page 59 and 60: Percentage of population with corre
Page 61 and 62: ANNEXURE B: Indicator Reference She
Page 63 and 64: Data collection Quarterly frequency
Page 65 and 66: Other relevant information disease
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Page 69 and 70: Method of Quarterly reporting and r
Page 71 and 72: 20 Number of sputum samples collect
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The following report format should
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Narrative summary of progress (Maxi
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20 Number of sputum samples collect
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Most significant change story (Maxi
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ANNEXURE D: Data Collection Tools T
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Tool 2: Minutes of Meeting format N
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Sample identification No.: Name of
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Tool 6: MDR-TB patients initiated o
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Tool 8: Monthly Report of MDR-TB pa
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Name of SR: Name of State: Name of
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E Monitoring plan 1 Does the Progra
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3 Did you find cash in the cash box
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13 Have TB forums been formed in th
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Tool 4: Supportive Supervision Chec
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Tool 6: Supportive Supervision Tool
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E SL. FINANCIAL RECORDS AND REPORTS
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19 Are Leave records updated in the
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SL. ADVANCES/LOANS & OTHER RECEIVAB
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TOOL 7: SUPPORTIVE SUPERVISION TOOL
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NO . 1 Is BRS prepared regularly,da
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. 1 Are the Manager and Accountant
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6 Are adequate records kept for loc
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Table 2: Communication Matrix SN Is
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Standard: Each SR is expected to be
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© World Vision India, Axshya India
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3.4.4.1 3 Training 3.4.4.2 3 Traini
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4.5.4.2 4 4.5.4.3 4 4.5.4.4 4 4.5.4
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ANNEXURE I: Operations Research Des
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