MONITORING AND EVALUATION PLAN - TBC India

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This M&E Plan is being submitted hereby for the fulfillment of the above mentioned condition and has attempted to address the requirements as mentioned above in B.2.a. This plan has been developed in consultation with the other PR, The Union. Consultative meetings took place in World Vision India office where the two PRs discussed various coordination issues, common M&E system and data collection and reporting tools, and the web based M&E system that World Vision India is taking lead to develop by utilizing its private resources. Both the PRs have also discussed the possibility of having such coordination meeting frequently and on a consistent basis. B.2.b. the delivery by the PR to the Global Fund of a costed action plan resulting from the recent Monitoring and Evaluation Systems Strengthening Workshop; World Vision India participated in the MESS Tool workshop conducted for the PRs in January and later conducted the MESS tool workshop for SRs in June, and follow up in early October 2010. The action steps were discussed during these workshops and recommendations were made. These recommendations were converted into Action Plan which can be found in Section 3.3. This action plan has been costed , which can be found in Section 11 of this document. B.2.c. the delivery by the PR to the Global Fund of a revised budget for the Program Term (“the revised budget”) if the action plan and the budget listed above results in amendments to the Program Budget as approved at the time of the effective date of this grant agreement; This condition is not applicable to us as no budget revision is being made, hence no separate submission of the revised budget. Monitoring and Evaluation is a key component of Performance-based Funding. Through M&E, the programme results at all levels (impact, outcome, output, process and input) can be measured to provide the basis for accountability and informed decision-making at both programme and policy level. © World Vision India, Axshya India Project Monitoring and Evaluation Plan, October 2010 Page No 6
Following are the objectives behind development of this M&E Plan: � To commonly agree with Global Fund on the indicators to be used, targets to be achieved, to demonstrate performance and consequently ensure continued funding. � To constitute a reference document for the Project Management Unit (PMU) of the Principal Recipient (PR) for monitoring the implementation of project activities being implemented under the Global Fund Rd 9 project and effectiveness in reaching predetermined targets. � To constitute a reference document for all Sub Recipients (SRs) under the project to undertake monitoring of their own set of activities. � To define all standard indicators that will be reported to Global Fund as part of this project. � To define tools for program review by putting in place mechanism for routine data collection, analysis and reporting � To put in place supportive supervision plan for monitoring SRs � To define uniform data collection and reporting tools for the SRs. � To describe a system for quality assurance with emphasis on ensuring the delivery of accurate and reliable project data. The salient features of this monitoring and evaluation plan are as follows: � It was jointly developed by the PR and the SRs. Series of workshops and consultations were organized for the purpose including a 5 day M&E Toolkit workshop from June 7-11, 2010. The final workshop was organized from October 4-8, 2010 to bring closure to development of this plan, tools, supportive supervision plan and checklists. © World Vision India, Axshya India Project Monitoring and Evaluation Plan, October 2010 Page No 7
Page 1 and 2: MONITORING AND EVALUATION PLAN THE
Page 3 and 4: 1. LIST OF DIAGRAMS Diagram Number
Page 5: 3. EXECUTIVE SUMMARY The Global Fun
Page 9 and 10: 4. INTRODUCTION World Vision India
Page 11 and 12: the former head of the National Mon
Page 13 and 14: � Skills like capacity to conduct
Page 15 and 16: 5.3 Action Step Recommendation PLAN
Page 17 and 18: 6. INDICATOR DEFINITIONS AND MEASUR
Page 19 and 20: 7. ROUTINE DATA COLLECTION, ANALYSI
Page 21 and 22: where at least 40% of registered TB
Page 23 and 24: Diagram 2 Finance information/repor
Page 25 and 26: 7.4 Infrastructures available for d
Page 27 and 28: Other information products as menti
Page 29 and 30: disseminate the findings of pilot s
Page 31 and 32: the performance of the ACSM program
Page 33 and 34: 9. DATA QUALITY ASSURANCE MECHANISM
Page 35 and 36: appropriately inclusive. informatio
Page 37 and 38: RNTCP schemes Checklist 9 Percentag
Page 39 and 40: Table below describes the Supportiv
Page 41 and 42: 14. Whether the amounts reported as
Page 43 and 44: on various occasions to coordinate
Page 45 and 46: Diagram 4 © World Vision India, Ax
Page 47 and 48: Action Plan Activity 1.1 M&E Assess
Page 49 and 50: 1.5.3 Develop reporting format X WV
Page 51 and 52: Tool workshop with the partners. No
Page 53 and 54: 2. Collaboration with Coordination
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ANNEXURE A: M&E Framework Template
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Percentage of population with corre
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ANNEXURE B: Indicator Reference She
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Data collection Quarterly frequency
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Other relevant information disease
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Other relevant information proximit
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Method of Quarterly reporting and r
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20 Number of sputum samples collect
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The following report format should
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Narrative summary of progress (Maxi
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20 Number of sputum samples collect
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Most significant change story (Maxi
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ANNEXURE D: Data Collection Tools T
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Tool 2: Minutes of Meeting format N
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Sample identification No.: Name of
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Tool 6: MDR-TB patients initiated o
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Tool 8: Monthly Report of MDR-TB pa
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Name of SR: Name of State: Name of
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E Monitoring plan 1 Does the Progra
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3 Did you find cash in the cash box
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13 Have TB forums been formed in th
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Tool 4: Supportive Supervision Chec
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Tool 6: Supportive Supervision Tool
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E SL. FINANCIAL RECORDS AND REPORTS
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19 Are Leave records updated in the
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SL. ADVANCES/LOANS & OTHER RECEIVAB
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TOOL 7: SUPPORTIVE SUPERVISION TOOL
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NO . 1 Is BRS prepared regularly,da
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. 1 Are the Manager and Accountant
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6 Are adequate records kept for loc
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Table 2: Communication Matrix SN Is
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Standard: Each SR is expected to be
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© World Vision India, Axshya India
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3.4.4.1 3 Training 3.4.4.2 3 Traini
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4.5.4.2 4 4.5.4.3 4 4.5.4.4 4 4.5.4
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ANNEXURE I: Operations Research Des
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