USPTO Performance and Accountability Report - U.S. Patent and ...

Report for
Fiscal Year
Status of IG Act Amendment Audit Recommendations
as of September 30, 2012
Status Recommendation Action Plan
FY 2011 Closed Before development starts on the next
(second) release of PE2E, the USPTO
Director should direct the appropriate
USPTO officials to improve PE2E planning
by developing:
a) A description and schedule of
releases based on prioritized high-level
requirements for the entire project, and
b) High-level designs for the service
architecture for the entire project.
FY 2011 Closed The USPTO Director should direct the
appropriate USPTO officials to update the
current acquisition plan before seeking
contractor support for future PE2E releases.
The plan should describe:
a) The strategy for acquiring contracting
resources that includes the overall
acquisition approach, the process
for acquiring, and how it will motivate
contractor performance, and
b) How USPTO will manage risks to avoid
development delays, overcome
limited resources for soliciting and
administering multiple contractors,
and successfully manage multiple
contractors.
FY 2011 Open The USPTO Director should direct the
appropriate USPTO officials to improve
oversight of
PE2E by:
a) Updating USPTO oversight procedures
for PE2E by establishing
• the key milestone oversight review
schedule,
• criteria for evaluating project
progress at oversight reviews, and
• thresholds for convening special
oversight reviews
b) Seeking independent expert advice on
technical and project management
for input into milestone reviews and
defining the rules of engagement
for independent reviewers, including
when advice will be sought and
access given to project artifacts and
personnel.
FY 2012 Open Conduct a more comprehensive
calculation for costs and cost avoidance
related to PHP in order to obtain more
accurate estimates of the cost and
benefits affiliated with this program.
MANAGEMENT’S DISCUSSION AND ANALYSIS
a) The USPTO will create a description
and schedule of releases based on
prioritized, high-level requirements
that covers the entire duration of PE2E
development through the decommissioning
of legacy USPTO systems.
b) The USPTO will complete a high-level
design and architecture for the entire
duration of PE2E development through
the decommissioning of legacy
systems.
a) The USPTO will document plans for
obtaining contracting resources
during FY 2012; starting in the third
quarter of FY 2012, the USPTO will
document plans for obtaining
contracting resources during FY 2013.
This plan will include the strategy
for acquiring contractor resources
which includes the overall acquisition
approach, the process for acquiring,
and how it will motivate contractor
performance.
b) The USPTO will create backup plans
with assessed impacts on schedule
so that such contingencies can be
accommodated within a framework
that allows for timely deliverable of
PE2E releases.
a) The USPTO will ensure that key
milestone reviews are conducted
semi-annually with the ITIRB and
quarterly with the CRB. In addition
the CRB will receive monthly financial
and summary progress reports.
b) To ensure PE2E is achieving its
milestones and following applicable
government and industry best
practices for development, the USPTO
has retained a world-class expert
on legacy migration and business
architecture to provide insight,
validate, and offer corrective advise
for PE2E development, deployment,
and application migration strategies.
Undertake an assessment of the costs
and cost avoidance associated with the
PHP as part of the Cost Benefit Analysis
for the Telework Enhancement Act Pilot
Program.
Completion
Date
September
2012
February
2012
Estimated
November
2012
Estimated
October
2012
(continued)
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