or1980v2pt1

Planning and Supervision
During the Preparations
From very start, the Organising
Committee laid stress on defining a
suitable system of planning the preparations.
Proceeding from the experience
of the USSR in applying modern
methods for planning the national
economy, for solving a multitude of
social problems and taking into account
the practices of planning the
Munich and Montreal Games, it was
decided to use computerised network
planning techniques for the 1980
Olympic Games in Moscow.
The OCOG-80 departments were
divided into two categories according
to their objectives and functions. One
category included the departments
which made decisions and did the
work required on their own, such as
Sports, International Relations, Public
Relations, Press Service, and Protocol.
The other category performed their
functions mainly by supervising the
work of the participating ministries,
agencies, public organisations, and
state institutions. This included the
Departments of Construction, Technical
Facilities, Services, Transport,
etc.
The network planning and management
methods made it possible to
efficiently plan the activities of the
OCOG-80 departments and integrate
in accurate detail the activities of the
ministries and agencies involved. In
addition, they provided for such a
system of supervising planned undertakings
that enabled the OCOG-80 top
command to know the state of affairs
at any point in time and immediately
take steps to correct an operation if it
lagged behind schedule.
The need to coordinate the activities
of the OCOG-80 departments
with those of the participating ministries,
agencies, organisations, institutions,
and commissions and to apply
to the best advantage the network
planning techniques required that the
OCOG-80 set up the Department of
Administration and Network Planning
in 1977. Its functions were defined as
follows:
— to advise and assist the OCOG-
80 departments in constructing activity
networks for preparatory operations,
to draw up quarterly plans for
the departments based on the networks,
and to supervise their execution;
— to coordinate the operations of
the departments in connection with
the football tournament to take place
in Leningrad, Kiev, and Minsk;
— to make sure that the required
materials were prepared in time for
the meetings of the OCOG-80 managing
bodies, to have the minutes of the
meetings recorded and to draft the
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resolutions to be adopted by these
meetings on the subjects discussed;
— to monitor the implementation
of the decisions taken by the OCOG-
80, its Presidium, and the Executive
Bureau at their meetings;
— to participate in the examination
of operating plans and reports of
the commissions and to offer recommendations
on the activities of the
commissions;
— to make proposals on updating
the OCOG-80 structure and on the
organisation of work of its departments
before and during the Games;
— to compile the Overall Games'
Programme in order to correlate all
the main programmes and events to
be staged during the Games.
The administration of preparations
for the Games was divided into two
stages. The first stage covered the
period from June, 1975 through 1977,
when the initial planning of the Games
took place.
The second stage—from late 1977
till July, 1980—saw a day-to-day control
of operations.
The purpose of the initial planning
was to outline the main fields of
activity for the OCOG-80 and, to this
end, the master activity network and
partial networks of the preparations
were worked out.
All the preparatory work consisted
of several projects. Each project combined
a number of operations to be
performed by the OCOG-80 departments
and by ministries and agencies
in their particular areas.
The master network covered the
main fields of activity of the OCOG.
construction, sports, radio and television,
communications, automated
control system, services, international
relations, public relations, financing
and economic programme, logistics,
personnel, the competitions in Tallinn,
Leningrad, Kiev, and Minsk.
The master activity network included
90 projects that consisted of a
total of 1,065 operations. It reflected
and correlated the main phases of
operations to be performed by various
ministries and organisations. The network
model allowed the establishment
of practical deadlines for individual
operation phases, correlating them to
a common deadline for the arrangements
to be completed in time for the
Games. The master activity network
was approved by OCOG-80 President
on May 20, 1977.
The master network was made the
basis for partial networks linked to 90
projects. Assisted by the Department
of Administration and Network Planning,
the OCOG-80 departments had
completed the networks. They set the