Download PDF Packet - Agenda

4. Non-Exempt Employees Use Of Compensatory Time: An employee who has
accrued compensatory time and requested use of this compensatory time shall be
permitted to use such time off within a "reasonable period" after making such a
request. Subsection 553.25, 29CFR, and other authority defines "reasonable period".
5. Disposition of Compensatory Time for Employees Promoted From a Non-exempt to
an Exempt Position: An employee who is promoted to an exempt position from a
non-exempt position shall be paid all accrued overtime or comp time on the next
payroll following the promotion.
6. Department Review of Compensatory Time Accruals: Each department head is
herein requested to review (as necessary) the accrued compensatory time of each
employee in his/her respective department and insure that subject employees are
authorized to take (off from work) the necessary amounts of comp time to avert
forced cash payments for the same. Forced cash payments will occur at the end of
each month wherein a non-exempt employee exceeds the maximum number of hours
allowed for accrual by law as cited herein.
b. Exempt Employees and Administrative Leave: Employees classified as "Exempt" should
meet the criteria established by 29CFR, Section 541, and case law. Exempt employees are
compensated on a salary basis. They are not paid overtime and do not accumulate
compensatory time. They are eligible for all other benefits. Exempt employees may utilize
earned paid leave or administrative leave for absences. If leave is not used or is exhausted,
the employee's pay may be reduced. Exempt law enforcement and exempt non-law
enforcement employees are expected to work as necessary to get the job done. It is
recognized that under certain circumstances, some exempt employees may be required to
work for inordinately long periods. In such case, department heads may grant paid
administrative leave for not more than eight (8) hours in any one week period. In no case
(without prior approval from the Commissioners Court) shall administrative leave in
excess of eight (8) hours in any one week period, be granted to any exempt employee.
Department Heads should, for information purposes, keep a record of time worked and
absences of exempt employees.
c. Elected Officials: County Elected Officials receive annual salaries as determined by the
Commissioners Court or state law. These elected officials are not eligible to receive any
payment of accrued sick leave or vacation upon termination or retirement from the county.
They are not eligible for longevity pay. They are eligible for workers compensation
benefits if injured in the course of employment.
3.24 Final Pay For Departing Employees: At the time of departure from county employment, the
departing employee's benefits and time accruals will be balanced and paid off. If an employee leaves
on a month wherein the monthly pay allocation for that month exceeds the number of hours worked,
the balance will be adjusted so the county pays only for the hours actually worked and benefits
actually accrued up to the point of termination. Pay-off for accrued vacation is limited to 96 hours for
non-law enforcement, and 102 hours for law enforcement personnel. Remaining sick leave balances,
at the rate of one-half (1/2) the accrued time and not to exceed 240 hours, will be paid only to
employees eligible for retirement under the Texas County and District Retirement System (exclusive
of elected officials). All other employees’ sick leave balances will be adjusted to zero at time of
departure, as stated in paragraph 4.27. Pay-offs for compensatory time will be computed in
Nueces County Personnel Policy Manual Page -23-
Approved by Commissioners Court on January _____, 2013