Managing Personnel Records - International Records Management ...

WHAT TO DO NEXT?
MANAGING PERSONNEL RECORDS
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LESSON 7
Managing Personnel Records has attempted to help the records manager understand
the role that records play in the whole range of issues involved with personnel
management. Its goal has been to assist both records managers and non-records staff,
including line managers and personnel staff, to manage personnel records in support
of public accountability and good governance.
The module has explained the management framework needed for the control of
personnel records and their significance as a resource for public sector personnel
management and human resources planning. It has also explored the role of these
records as tools for monitoring staff numbers and performance as well as for
protecting the rights of individual staff.
Managing Personnel Records has provided an overview of personnel management
then discussed personnel management business processes and resulting records. It has
discussed the importance of identifying stakeholders. It also examined managing
personnel records in a manual form, including the steps involved with repairing
collapsed systems. It then considered the management of personnel records in a
mixed paper/electronic environment. It concluded with an introduction to
management issues involved with personnel records care.
ESTABLISHING PRIORITIES FOR ACTION
This module has introduced key activities in the management of personnel records.
But which tasks should you undertake first? Which are high-priority and which are
low? Each institution will make different decisions based upon
? the state of the record keeping systems
? the state of preparedness and training of the records staff
? the appropriateness of the legislative and regulatory framework
? the government’s priorities for managing the personnel function.
The latter is particularly important: records management exists to serve the wider
priorities of the organisation, not the other way round. However, it is possible to offer
some recommendations for action that will help organisations manage their personnel
records more efficiently. Complete the activity below then consider the suggestions.