Managing Personnel Records - International Records Management ...

National Archives of . . . .
Records Management Department
Job title: Records Inspection Officer - team leader
Responsible to: Head of department
Purpose: to provide professional guidance and assistance to departments x, y,
and z in the management of their records, and in particular with the
selection of records for permanent preservation
1. General duties
2. Staff
3. Resources
4. Contacts
? Undertake such professional duties as may be required by the head of the
department
? Assist in developing record keeping systems to ensure that all records and
records series are appropriately treated during their active life and disposed of
thereafter
? Assist in training records staff in departments
? Control and supervise the work of junior and non-professional staff
? Assist with effective on the job training
? Evaluate the resources available to record creating agencies and make
suggestions for improving value for money
? Work with staff and users to evaluate the archival value of records created by the
departments for which the team is responsible
? Head of department
? Records management team
? Head of Reader Services Department
? Users of the service
5. Circumstances
The post-holder will be located in the National Archives. He or she will be required to
visit the departments for which the team is responsible on a regular basis. This may
involve some long journeys and overnight stays to regional headquarters.
Figure 2: Sample Job Description
MANAGING PERSONNEL RECORDS
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