Managing Personnel Records - International Records Management ...

SUMMARY
Lesson 1 has discussed the nature of personnel records and discussed the importance
of their management in the public sector. It has also introduced the personnel
management function and the six stages in the evolution of modern personnel
management and stressed the need to manage the records in relation to the national
legal requirements.
Managing personal records is made more difficult because of the requirements of the
various stakeholder agencies. The lesson has explored the roles of key stakeholders,
including not only the individual who is the subject of the record and his or her
employer but also
? the office of the head of the civil service
? the ministry in charge of finance
? accountant general
? pensions office
? audit office
? public service commission
? public service department/ministry of public service
? personnel management office
? national archival repository
? line ministries.
The lesson also examined how a particular personnel management activity can
involve information flows that can lead to an unnecessary accumulation of records.
The lesson has highlighted the changing trends in personnel management. These
changes include the growing emphasis on ‘downsizing’ and the increasing complexity
of managing personnel records in an electronic work environment.
MANAGING PERSONNEL RECORDS
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