Managing Personnel Records - International Records Management ...

MANAGING PERSONNEL RECORDS
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LESSON 2
PERSONNEL MANAGEMENT BUSINESS
PROCESSES AND RECORDS
Lesson 2 considers the major business functions and processes that comprise
personnel management. Personnel records are generated as the byproduct of each of
these processes. Not every organisation will carry out all of the processes described.
For example, some governments do not carry out performance appraisal. Other
processes, such as recruitment, are found virtually everywhere. Some organisations
will create other types of records as well. Lesson 2 examines the following particular
personnel management functions:
? human resource planning and personnel policy management
? recruitment and appointment
? induction and initial training
? confirmation in post
? performance appraisal
? education, training and development
? promotions, transfers and secondments
? disciplinary proceedings and dismissal
? attendance, annual leave and sick leave
? redundancy
? death in service
? retirement and pensioners
? payment.
The lesson examines these functions and then discusses the effect they have on the
nature of the records created and on the care and use of those records. The lesson also
examines records-related concerns or issues that emerge during these various
personnel functions. Lesson 3 examines the nature of the individual personnel file,
examining in particular the master and working personal files and the personal record
card.
Note that for ease of reference most figures and forms in this lesson are included at
the end of the main text for the lesson.