LibreOffice 3.6 Writer Guide - The Document Foundation Wiki

More documents

Recommendations

Info

Creating an envelope template When your envelope layout and fields are complete to your satisfaction, you can save the result as a template. 1) Choose File > Templates > Save. 2) On the Templates dialog box, type a name for the new template and choose a category in which to store your template. 3) Click OK to save the template. Using the Mail Merge Wizard to create a form letter The manual method of creating a form letter described in “Creating a form letter” on page 307 provides the most control over the result and is therefore recommended. If you prefer to use the Mail Merge wizard, the technique is described below. Before starting you should note the following limitations: • In Step 4, creating the salutation only allows the sex-related Mr. and Mrs. It makes no allowance for Miss or Ms, nor does it permit sexless addressing such as Dr. • Again in Step 4, the General salutation is not editable and the default values are somewhat limited. • In Step 5 the layout is idiosyncratic, with paragraph marks all over the place so as to space the address block frame and salutation. Creating a professional looking document requires significant editing. If the above limitations are not a hindrance to you, then open a new document with File > New > Text Document and start the Mail Merge wizard using Tools > Mail Merge Wizard. The wizard opens, as shown in Figure 321. Step 1: Select starting document The wizard gives various options to select your starting document: • Use the current document. • Create a new document. • Start with an existing document. • Start from a template. For the purposes of this description, we assume that you opened a new text document. This will ensure that all the steps in the wizard are fully explored, although with experience you may find it more practical to use a draft you prepared earlier, which will allow skipping some steps. Select Use the current document and click Next. 320 LibreOffice 3.6 Writer Guide
Figure 321: Select starting document Step 2: Select document type The wizard can produce letters or, if a Java Mail connection exists, email messages. In this example, we are producing a letter. Select Letter and click Next. Figure 322: Choose document type Step 3: Insert address block This is the most complex step in the wizard. In this step (Figure 323) you will do three things: 1) Tell the wizard which data source to use. The data source must be an existing file; in this example it is the “Points” spreadsheet created earlier. 2) Select the address block to use in the document. This means choosing which fields appear (for example, whether the country is included) and how they look. 3) Make sure that the fields all match correctly. This is very important. For example, the UK English version of the wizard has a field called . If your spreadsheet has a column called “Last Name”, you need to tell the wizard that and “Last Name” are equivalent. This is described in “Matching the fields” on page 324. Chapter 11 Using Mail Merge 321
Page 1 and 2:
LibreOffice 3.6 Writer Guide Word P
Page 3 and 4:
Contents Copyright.................
Page 5 and 6:
Chapter 6 Introduction to Styles...
Page 7 and 8:
Chapter 14 Working with Fields.....
Page 9 and 10:
Preface
Page 11 and 12:
You can get comprehensive online su
Page 13 and 14:
A dialog is a special type of windo
Page 15 and 16:
Chapter 1 Introducing Writer
Page 17 and 18:
Menus The Menu bar is located just
Page 19 and 20:
Figure 6: Control+click to dock or
Page 21 and 22:
Status bar The Writer status bar is
Page 23 and 24:
Figure 13. View layouts: single, si
Page 25 and 26:
From the operating system menu Figu
Page 27 and 28:
Saving a document To save a new doc
Page 29 and 30:
Figure 19: Two levels of password p
Page 31 and 32:
To hide the list of categories and
Page 33 and 34:
Figure 23: Previous, Navigation, an
Page 35:
Click the small triangle to the rig
Page 38 and 39:
Choosing options for Writer that af
Page 40 and 41:
Memory options The Options on the L
Page 42 and 43:
Graphics output - Use Anti-Aliasing
Page 44 and 45:
Tip Color options You can use the e
Page 46 and 47:
Security options Use the LibreOffic
Page 48 and 49:
Choosing options for loading and sa
Page 50 and 51:
Two notable examples are cross-refe
Page 52 and 53:
Choosing options for Writer Setting
Page 54 and 55:
Note Figure 45: Choosing Formatting
Page 56 and 57:
Figure 48: Choosing Print options f
Page 58 and 59:
Compatibility options Do you need t
Page 60 and 61:
Mail Merge E-mail options You can p
Page 62 and 63:
Figure 55: Choosing language option
Page 65 and 66:
Chapter 3 Working with Text
Page 67 and 68:
Figure 58: Selecting items that are
Page 69 and 70:
Using the Find & Replace dialog box
Page 71 and 72:
To use wildcards and regular expres
Page 73 and 74:
Tip You can also record macros to i
Page 75 and 76:
Figure 67: Options for the last lin
Page 77 and 78:
1 Open Styles and Formatting Window
Page 79 and 80:
Tip To move a list entry up, togeth
Page 81 and 82:
Figure 76: Checking the outline num
Page 83 and 84:
Figure 80: Defining footnote format
Page 85 and 86:
under Tools > AutoCorrect Options >
Page 87 and 88:
The first entry in the menu informs
Page 89 and 90:
Figure 86: Options available in the
Page 91 and 92:
Figure 89: The thesaurus offers alt
Page 93 and 94:
To insert a conditional hyphen insi
Page 95 and 96:
Using AutoText Use AutoText to stor
Page 97 and 98:
Line numbering Line numbering puts
Page 99 and 100:
Figure 98: Inserting a comment duri
Page 101 and 102:
3) After the documents merge, the A
Page 103 and 104:
Using hyperlinks When you type text
Page 105 and 106:
The Further settings section in the
Page 107 and 108:
Chapter 4 Formatting Pages Using Pa
Page 109 and 110:
Use page styles (with two columns)
Page 111 and 112:
Tip You can also insert a page brea
Page 113 and 114:
Changing page orientation within a
Page 115 and 116:
Adding title pages Writer provides
Page 117 and 118:
Figure 114: Defining the number of
Page 119 and 120:
To distribute text evenly, select t
Page 121 and 122:
Moving, resizing, and changing fram
Page 123 and 124:
Note You cannot link from a frame t
Page 125 and 126:
Figure 124: Defining a two-column b
Page 127 and 128:
Creating sections To create a secti
Page 129 and 130:
Note Hiding sections Figure 131: Pa
Page 131 and 132:
Customizing footnotes If you want t
Page 133 and 134:
Editing the format of a section To
Page 135 and 136:
Figure 139: Header marker at top of
Page 137 and 138:
Portrait page (right page) Landscap
Page 139 and 140:
Figure 144: Specifying the border p
Page 141 and 142:
In the Styles and Formatting window
Page 143 and 144:
For more information, see “Choosi
Page 145 and 146:
Figure 152: Set the new page number
Page 147 and 148:
Figure 156: Inserting a cross-refer
Page 149:
Adding a graphic to the background
Page 152 and 153:
Quick printing Click the Print File
Page 154 and 155:
Figure 163: Printing multiple page
Page 156 and 157:
Figure 164: Printing a selection of
Page 158 and 159:
To use Page Preview: 1) Choose File
Page 160 and 161:
Figure 169. Choosing printer option
Page 162 and 163:
Sending a fax To send a fax directl
Page 164 and 165:
• Export bookmarks: Creates PDF b
Page 166 and 167:
Cross-document links Set up the beh
Page 168 and 169:
To send the current document in ODT
Page 170 and 171:
Figure 183: Deselecting a salutatio
Page 173 and 174:
Chapter 6 Introduction to Styles Pa
Page 175 and 176:
The Styles and Formatting window St
Page 177 and 178:
Update Style (from a selection) Let
Page 179 and 180:
Drag-and-drop a selection to create
Page 181 and 182:
Figure 191: Showing the results of
Page 183 and 184:
Tip Select all the formatting of on
Page 185 and 186:
Another very useful mechanism to ch
Page 187 and 188:
on the Bullets and Numbering toolba
Page 189 and 190:
Examples: Modifying paragraph style
Page 191 and 192:
The result should resemble the illu
Page 193 and 194:
Creating the PoemHeading style Crea
Page 195 and 196:
You can copy or move styles from on
Page 197 and 198:
Defining a hierarchy of headings To
Page 199 and 200:
Use the Numbering page of the Outli
Page 201 and 202:
Positioning in new LibreOffice docu
Page 203 and 204:
Chapter 7 Working with Styles
Page 205 and 206:
Figure 227: The Organizer page disp
Page 207 and 208:
Figure 230: Select the heading font
Page 209 and 210:
• At least: this choice activates
Page 211 and 212:
The Options section of the Text Flo
Page 213 and 214:
Use the Position section to control
Page 215 and 216:
Creating a new tab stop, therefore,
Page 217 and 218:
Probably the most common use for co
Page 219 and 220:
Creating a new character style This
Page 221 and 222:
Style Comments and Use Graphics The
Page 223 and 224:
Figure 246: Flow of page styles Gen
Page 225 and 226:
If you deselect the Same content le
Page 227 and 228:
Figure 250: Specifying the next sty
Page 229 and 230:
Step 4. Start a new chapter. Apply
Page 231 and 232:
Position page Use the Position page
Page 233 and 234:
numbering and text is very useful w
Page 235:
Creating the CDTracks numbered list
Page 238 and 239:
Graphics (images) in Writer When yo
Page 240 and 241:
Insert Picture dialog box 1) Click
Page 242 and 243:
Caution If the application from whi
Page 244 and 245:
Graphics mode You can change color
Page 246 and 247:
Figure 264: The options available w
Page 248 and 249:
Rotating a picture Writer does not
Page 250 and 251:
4) To cancel the selected drawing f
Page 252 and 253:
1 Apply Style 6 Center Horizontal 1
Page 254 and 255:
Page Wrap or Optimal Page Wrap The
Page 256 and 257:
Some familiarity with drawing tools
Page 258 and 259:
Example 3: Wrap Through and In Back
Page 260 and 261:
Figure 275: Defining the caption fo
Page 262 and 263:
Figure 277: The dialog box to creat
Page 264 and 265:
Note Note This procedure assumes th
Page 267 and 268:
Chapter 9 Working with Tables
Page 269 and 270: Figure 279: Inserting a new table u
Page 271 and 272: In the Separate text at part of the
Page 273 and 274: Selecting Table > Autofit from the
Page 275 and 276: The above keyboard technique can al
Page 277 and 278: To set the background for a cell, r
Page 279 and 280: also change the page style that wil
Page 281 and 282: Note Figure 288: A table with rotat
Page 283 and 284: 5) Press the Enter key, or click th
Page 285 and 286: Options available to chapter number
Page 287 and 288: Table AutoFormats record the follow
Page 289 and 290: Using tables as a page layout tool
Page 291 and 292: Chapter 10 Working with Templates
Page 293 and 294: • To view the template’s proper
Page 295 and 296: To edit a template: 1) From the men
Page 297 and 298: See Chapter 16, Customizing Writer,
Page 299 and 300: Note Organizing templates If you do
Page 301: Figure 298: Printing a list of styl
Page 304 and 305: What is mail merge? LibreOffice Wri
Page 306 and 307: 5) In the next dialog box, click Br
Page 308 and 309: 3) Find the data source that you wi
Page 310 and 311: c) Now click in the Condition box a
Page 312 and 313: Figure 313: Select Database, Table,
Page 314 and 315: 9) Click New Document. You now have
Page 316 and 317: You can edit individual records in
Page 318 and 319: Figure 320: Choosing addressee and
Page 322 and 323: Figure 323: Insert address block Se
Page 324 and 325: Figure 326: New address block Match
Page 326 and 327: Figure 328: Create a salutation Ste
Page 328 and 329: Note Figure 332: Insert mail merge
Page 330 and 331: When you have saved the merged docu
Page 332 and 333: Introduction This chapter describes
Page 334 and 335: • Use the Entries and Styles page
Page 336 and 337: • The E button represents the cha
Page 338 and 339: Tab parameters Clicking on the Tab
Page 340 and 341: 5) In the Type area of the Backgrou
Page 342 and 343: 2) From the pop-up menu, choose Del
Page 344 and 345: Index The type of index this entry
Page 346 and 347: 5) Various other options determine
Page 348 and 349: To apply a character style to an el
Page 350 and 351: 2) Place the cursor in the field sh
Page 352 and 353: Bibliographies A bibliography is a
Page 354 and 355: Figure 357: Choosing a different da
Page 356 and 357: 5) To complete the entry, move to t
Page 358 and 359: Caution When you open the Define Bi
Page 360 and 361: To add an element, click in the Str
Page 362 and 363: Figure 368: Applying a numbering st
Page 364 and 365: Why use a master document? Master d
Page 366 and 367: Figure 370: Splitting a document in
Page 368 and 369: Step 3. Create the master document
Page 370 and 371:
Figure 372: Inserting a subdocument
Page 372 and 373:
Example Each chapter may start with
Page 374 and 375:
If, while editing a subdocument, yo
Page 376 and 377:
Inserting the cross-references 1) O
Page 378 and 379:
Figure 387. The Navigator for a tex
Page 380 and 381:
Because the master document reorgan
Page 382 and 383:
Introduction to fields Fields are e
Page 384 and 385:
Figure 393: Custom Properties page,
Page 386 and 387:
Using AutoText to insert often-used
Page 388 and 389:
Figure 398: Defining a field to res
Page 390 and 391:
For figures, you will usually choos
Page 392 and 393:
Using fields in headers and footers
Page 394 and 395:
Figure 403: Defining a number range
Page 396 and 397:
You cannot use internal variables (
Page 398 and 399:
Tip If you want to insert this fiel
Page 400 and 401:
4) If you have set fields to update
Page 402 and 403:
Figure 410: Inserting an input fiel
Page 404 and 405:
Figure 414: Editing the items on an
Page 406 and 407:
Introduction to forms This chapter
Page 408 and 409:
Insert form controls 1) To insert a
Page 410 and 411:
Form Control toolbar Option Button
Page 412 and 413:
Form Design toolbar Form Navigator
Page 414 and 415:
Figure 418: Specifying names for op
Page 416 and 417:
Configure form controls No further
Page 418 and 419:
Accessing data sources The most com
Page 420 and 421:
Figure 428: Setting a primary key 4
Page 422 and 423:
5) Click the Text Box button . Clic
Page 424 and 425:
Advanced form customization Linking
Page 426 and 427:
Figure 436: Data Properties of a fo
Page 429 and 430:
Chapter 16 Customizing Writer
Page 431 and 432:
and so on, there is File | Send and
Page 433 and 434:
Modifying menu entries In addition
Page 435 and 436:
To use a custom icon, create it in
Page 437 and 438:
3) Next select the required functio
Page 439 and 440:
Figure 445: Find and choose the en-
Page 441 and 442:
Loading a saved keyboard configurat
Page 443 and 444:
Appendix A Keyboard Shortcuts Using
Page 445 and 446:
Shortcut Keys Result F6 Repeatedly
Page 447 and 448:
Shortcut keys for controlling docum
Page 449 and 450:
Shortcut keys Effect Ctrl+Shift+F12
Page 451 and 452:
Shortcut Keys Effect Shift+PageDown
Page 453 and 454:
Shortcut keys for moving and resizi
Page 455 and 456:
Shortcut keys for drawing objects S
Page 457 and 458:
Index A accessibility features 444
Page 459 and 460:
toolbars 407 when to use 406 XForms
Page 461 and 462:
automatic 139 numbering by chapter
Page 463 and 464:
updating fields 393 URL Recognition
show all

LibreOffice 3.6 Writer Guide - The Document Foundation Wiki

Create successful ePaper yourself

Delete template?

Save as template?