LibreOffice 3.6 Writer Guide - The Document Foundation Wiki

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Introduction This chapter covers the basics of working with text in Writer, the word-processing component of LibreOffice. It assumes that you are familiar with the use of a mouse and keyboard and that you have read about Writer’s menus and toolbars and other topics covered in Chapter 1, Introducing Writer. We recommend that you also follow the suggestions in Chapter 2, Setting up Writer, about displaying formatting aids, such as end-of-paragraph marks, and selecting other setup options. When you have read this chapter, you should know how to: • Select, cut, copy, paste, and move text • Find and replace text • Insert special characters • Format paragraphs and characters • Create numbered or bulleted lists • Check spelling and grammar, use the thesaurus, and choose hyphenation options • Use the autocorrection, word completion, autotext, and line numbering features • Track changes, undo and redo changes, and insert comments • Link to other parts of a document Selecting text Before you can do anything with text, you need to select it. Selecting text in Writer is similar to selecting text in other applications. In addition to selecting blocks of text, you can select items that are not consecutive, and columns (vertical blocks) of text. Selecting items that are not consecutive To select nonconsecutive items (as shown in Figure 58) using the mouse: 1) Select the first piece of text. 2) Hold down the Ctrl key and use the mouse to select the next piece of text. 3) Repeat as often as needed. Now you can work with the selected text (copy it, delete it, change the style, and so on). To select nonconsecutive items using the keyboard: 1) Select the first piece of text. (For more information about keyboard selection of text, see the topic “Navigating and Selecting with the Keyboard” in the LibreOffice Help (F1).) 2) Press Shift+F8. This puts Writer in “Adding selection” mode. 3) Use the arrow keys to move to the start of the next piece of text to be selected. Hold down the Shift key and select the next piece of text. 4) Repeat as often as required. Now you can work with the selected text. Press Esc to exit from this mode. 66 LibreOffice 3.6 Writer Guide
Figure 58: Selecting items that are not next to each other Selecting a vertical block of text You can select a vertical block or “column” of text that is separated by spaces or tabs (as you might see in text pasted from e-mails, program listings, or other sources), using LibreOffice’s block selection mode. To change to block selection mode, use Edit > Selection Mode > Block Area, or press Ctrl+F8, or click on the Selection icon in the status bar and select Block selection from the list. Now you can highlight the selection, using mouse or keyboard, as shown in Figure 59. Figure 59: Selecting a vertical block of text Cutting, copying, and pasting text Cutting and copying text in Writer is similar to cutting and copying text in other applications. You can copy or move text within a document, or between documents, by dragging or by using menu selections, icons, or keyboard shortcuts. You can also copy text from other sources such as Web pages and paste it into a Writer document. To move (drag and drop) selected text using the mouse, drag it to the new location and release it. To copy selected text, hold down the Ctrl key while dragging. The text retains the formatting it had before dragging. To move (cut and paste) selected text, use Ctrl+X to cut the text, insert the cursor at the paste-in point and use Ctrl+V to paste. Alternatively, use the icons on the Standard toolbar. Chapter 3 Working with Text 67
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LibreOffice 3.6 Writer Guide Word P
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Contents Copyright.................
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Chapter 6 Introduction to Styles...
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Chapter 14 Working with Fields.....
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Preface
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You can get comprehensive online su
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A dialog is a special type of windo
Page 15 and 16: Chapter 1 Introducing Writer
Page 17 and 18: Menus The Menu bar is located just
Page 19 and 20: Figure 6: Control+click to dock or
Page 21 and 22: Status bar The Writer status bar is
Page 23 and 24: Figure 13. View layouts: single, si
Page 25 and 26: From the operating system menu Figu
Page 27 and 28: Saving a document To save a new doc
Page 29 and 30: Figure 19: Two levels of password p
Page 31 and 32: To hide the list of categories and
Page 33 and 34: Figure 23: Previous, Navigation, an
Page 35: Click the small triangle to the rig
Page 38 and 39: Choosing options for Writer that af
Page 40 and 41: Memory options The Options on the L
Page 42 and 43: Graphics output - Use Anti-Aliasing
Page 44 and 45: Tip Color options You can use the e
Page 46 and 47: Security options Use the LibreOffic
Page 48 and 49: Choosing options for loading and sa
Page 50 and 51: Two notable examples are cross-refe
Page 52 and 53: Choosing options for Writer Setting
Page 54 and 55: Note Figure 45: Choosing Formatting
Page 56 and 57: Figure 48: Choosing Print options f
Page 58 and 59: Compatibility options Do you need t
Page 60 and 61: Mail Merge E-mail options You can p
Page 62 and 63: Figure 55: Choosing language option
Page 65: Chapter 3 Working with Text
Page 69 and 70: Using the Find & Replace dialog box
Page 71 and 72: To use wildcards and regular expres
Page 73 and 74: Tip You can also record macros to i
Page 75 and 76: Figure 67: Options for the last lin
Page 77 and 78: 1 Open Styles and Formatting Window
Page 79 and 80: Tip To move a list entry up, togeth
Page 81 and 82: Figure 76: Checking the outline num
Page 83 and 84: Figure 80: Defining footnote format
Page 85 and 86: under Tools > AutoCorrect Options >
Page 87 and 88: The first entry in the menu informs
Page 89 and 90: Figure 86: Options available in the
Page 91 and 92: Figure 89: The thesaurus offers alt
Page 93 and 94: To insert a conditional hyphen insi
Page 95 and 96: Using AutoText Use AutoText to stor
Page 97 and 98: Line numbering Line numbering puts
Page 99 and 100: Figure 98: Inserting a comment duri
Page 101 and 102: 3) After the documents merge, the A
Page 103 and 104: Using hyperlinks When you type text
Page 105 and 106: The Further settings section in the
Page 107 and 108: Chapter 4 Formatting Pages Using Pa
Page 109 and 110: Use page styles (with two columns)
Page 111 and 112: Tip You can also insert a page brea
Page 113 and 114: Changing page orientation within a
Page 115 and 116: Adding title pages Writer provides
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Figure 114: Defining the number of
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To distribute text evenly, select t
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Moving, resizing, and changing fram
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Note You cannot link from a frame t
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Figure 124: Defining a two-column b
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Creating sections To create a secti
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Note Hiding sections Figure 131: Pa
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Customizing footnotes If you want t
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Editing the format of a section To
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Figure 139: Header marker at top of
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Portrait page (right page) Landscap
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Figure 144: Specifying the border p
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In the Styles and Formatting window
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For more information, see “Choosi
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Figure 152: Set the new page number
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Figure 156: Inserting a cross-refer
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Adding a graphic to the background
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Quick printing Click the Print File
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Figure 163: Printing multiple page
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Figure 164: Printing a selection of
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To use Page Preview: 1) Choose File
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Figure 169. Choosing printer option
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Sending a fax To send a fax directl
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• Export bookmarks: Creates PDF b
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Cross-document links Set up the beh
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To send the current document in ODT
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Figure 183: Deselecting a salutatio
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Chapter 6 Introduction to Styles Pa
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The Styles and Formatting window St
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Update Style (from a selection) Let
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Drag-and-drop a selection to create
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Figure 191: Showing the results of
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Tip Select all the formatting of on
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Another very useful mechanism to ch
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on the Bullets and Numbering toolba
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Examples: Modifying paragraph style
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The result should resemble the illu
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Creating the PoemHeading style Crea
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You can copy or move styles from on
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Defining a hierarchy of headings To
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Use the Numbering page of the Outli
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Positioning in new LibreOffice docu
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Chapter 7 Working with Styles
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Figure 227: The Organizer page disp
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Figure 230: Select the heading font
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• At least: this choice activates
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The Options section of the Text Flo
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Use the Position section to control
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Creating a new tab stop, therefore,
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Probably the most common use for co
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Creating a new character style This
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Style Comments and Use Graphics The
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Figure 246: Flow of page styles Gen
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If you deselect the Same content le
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Figure 250: Specifying the next sty
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Step 4. Start a new chapter. Apply
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Position page Use the Position page
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numbering and text is very useful w
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Creating the CDTracks numbered list
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Graphics (images) in Writer When yo
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Insert Picture dialog box 1) Click
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Caution If the application from whi
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Graphics mode You can change color
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Figure 264: The options available w
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Rotating a picture Writer does not
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4) To cancel the selected drawing f
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1 Apply Style 6 Center Horizontal 1
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Page Wrap or Optimal Page Wrap The
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Some familiarity with drawing tools
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Example 3: Wrap Through and In Back
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Figure 275: Defining the caption fo
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Figure 277: The dialog box to creat
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Note Note This procedure assumes th
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Chapter 9 Working with Tables
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Figure 279: Inserting a new table u
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In the Separate text at part of the
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Selecting Table > Autofit from the
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The above keyboard technique can al
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To set the background for a cell, r
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also change the page style that wil
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Note Figure 288: A table with rotat
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5) Press the Enter key, or click th
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Options available to chapter number
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Table AutoFormats record the follow
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Using tables as a page layout tool
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Chapter 10 Working with Templates
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• To view the template’s proper
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To edit a template: 1) From the men
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See Chapter 16, Customizing Writer,
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Note Organizing templates If you do
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Figure 298: Printing a list of styl
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What is mail merge? LibreOffice Wri
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5) In the next dialog box, click Br
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3) Find the data source that you wi
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c) Now click in the Condition box a
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Figure 313: Select Database, Table,
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9) Click New Document. You now have
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You can edit individual records in
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Figure 320: Choosing addressee and
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Creating an envelope template When
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Figure 323: Insert address block Se
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Figure 326: New address block Match
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Figure 328: Create a salutation Ste
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Note Figure 332: Insert mail merge
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When you have saved the merged docu
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Introduction This chapter describes
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• Use the Entries and Styles page
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• The E button represents the cha
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Tab parameters Clicking on the Tab
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5) In the Type area of the Backgrou
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2) From the pop-up menu, choose Del
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Index The type of index this entry
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5) Various other options determine
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To apply a character style to an el
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2) Place the cursor in the field sh
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Bibliographies A bibliography is a
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Figure 357: Choosing a different da
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5) To complete the entry, move to t
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Caution When you open the Define Bi
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To add an element, click in the Str
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Figure 368: Applying a numbering st
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Why use a master document? Master d
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Figure 370: Splitting a document in
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Step 3. Create the master document
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Figure 372: Inserting a subdocument
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Example Each chapter may start with
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If, while editing a subdocument, yo
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Inserting the cross-references 1) O
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Figure 387. The Navigator for a tex
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Because the master document reorgan
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Introduction to fields Fields are e
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Figure 393: Custom Properties page,
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Using AutoText to insert often-used
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Figure 398: Defining a field to res
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For figures, you will usually choos
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Using fields in headers and footers
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Figure 403: Defining a number range
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You cannot use internal variables (
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Tip If you want to insert this fiel
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4) If you have set fields to update
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Figure 410: Inserting an input fiel
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Figure 414: Editing the items on an
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Introduction to forms This chapter
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Insert form controls 1) To insert a
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Form Control toolbar Option Button
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Form Design toolbar Form Navigator
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Figure 418: Specifying names for op
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Configure form controls No further
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Accessing data sources The most com
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Figure 428: Setting a primary key 4
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5) Click the Text Box button . Clic
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Advanced form customization Linking
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Figure 436: Data Properties of a fo
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Chapter 16 Customizing Writer
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and so on, there is File | Send and
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Modifying menu entries In addition
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To use a custom icon, create it in
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3) Next select the required functio
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Figure 445: Find and choose the en-
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Loading a saved keyboard configurat
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Appendix A Keyboard Shortcuts Using
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Shortcut Keys Result F6 Repeatedly
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Shortcut keys for controlling docum
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Shortcut keys Effect Ctrl+Shift+F12
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Shortcut Keys Effect Shift+PageDown
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Shortcut keys for moving and resizi
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Shortcut keys for drawing objects S
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Index A accessibility features 444
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toolbars 407 when to use 406 XForms
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automatic 139 numbering by chapter
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updating fields 393 URL Recognition
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