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Introduction to fields Fields are extremely useful features of Writer. They are used for a variety of purposes; for example, data that changes (such as the current date or the total number of pages) or might change (the name of a product or book under development), user-defined numbering sequences, automatic cross-references, and conditional content (words or paragraphs that are visible or printed in some conditions but not others). Index entries are also fields. This chapter describes some common uses of fields. A full discussion of fields and their use is beyond the scope of this book. Power users can find more details in the application Help. Tip Fields have a gray background when viewed on screen, unless you have deselected the Field shadings option or changed the color of field shadings on the Appearance page of the Tools > Options > LibreOffice dialog box. This gray background does not show when you print the file to hard copy or PDF. To turn field shadings on or off quickly, choose View > Field Shadings or press Ctrl+F8. Quick and easy field entry You can quickly insert common fields into your document by choosing Insert > Fields from the menu bar and selecting the required field from the list, as shown in Figure 391. Figure 391: Inserting common fields Using document properties to hold metadata and information that changes The Properties dialog box (File > Properties) for a document has six tabs. The information on the General page and the Statistics page is generated by the program. Other information (the name of the person on the Created and Modified lines of the General page) is derived from the User Data page in Tools > Options > LibreOffice. The Internet page is relevant only to HTML documents (Writer/Web). The file sharing options on the Security page are discussed elsewhere in this book. 382 LibreOffice 3.6 Writer Guide
Use the Description and Custom Properties pages to hold: • Metadata to assist in classifying, sorting, storing, and retrieving documents. Some of this metadata is exported to the closest equivalent in HTML and PDF; some fields have no equivalent and are not exported. • Information that changes. You can store data for use in fields in your document; for example, the title of the document, contact information for a project participant, or the name of a product might change during the course of a project. This dialog box can be used in a template, where the field names can serve as reminders to writers of information they need to include. Later in this chapter, we will see how to use this information in fields. You can return to this dialog box at any time and change the information you entered. When you do so, all of the references to that information will change wherever they appear in the document. For example, on the Description page (Figure 392) you might need to change the contents of the Title field from the draft title to the production title. Figure 392: The Description page of the document’s Properties dialog box To open the Properties dialog box, choose File > Properties. Use the Custom Properties page (Figure 393) to store information that does not fit into the fields supplied on the other pages of this dialog box. When the Custom Properties page is first opened in a new document, it may be blank. (If the new document is based on a template, this page may contain fields.) Click Add to insert a row of boxes into which you can enter your custom properties. • The Name box includes a drop-down list of typical choices; scroll down to see all the choices. If none of the choices meet your needs, you can type a new name into the box. • In the Type column, you can choose from text, date+time, date, number, duration, or yes/no for each field. You cannot create new types. • In the Value column, type or select what you want to appear in the document where this field is used. Choices may be limited to specific data types depending on the selection in the Type column; for example, if the Type selection is Date, the Value for that property is limited to a date. • To remove a custom property, click the button at the end of the row. Tip To change the format of the Date value, go to Tools > Options > Language Settings > Languages and change the Locale setting. Be careful! This change affects all open documents, not just the current one. Chapter 14 Working with Fields 383
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LibreOffice 3.6 Writer Guide Word P
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Contents Copyright.................
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Chapter 6 Introduction to Styles...
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Chapter 14 Working with Fields.....
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Preface
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You can get comprehensive online su
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A dialog is a special type of windo
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Chapter 1 Introducing Writer
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Menus The Menu bar is located just
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Figure 6: Control+click to dock or
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Status bar The Writer status bar is
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Figure 13. View layouts: single, si
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From the operating system menu Figu
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Saving a document To save a new doc
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Figure 19: Two levels of password p
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To hide the list of categories and
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Figure 23: Previous, Navigation, an
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Click the small triangle to the rig
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Choosing options for Writer that af
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Memory options The Options on the L
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Graphics output - Use Anti-Aliasing
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Tip Color options You can use the e
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Security options Use the LibreOffic
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Choosing options for loading and sa
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Two notable examples are cross-refe
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Choosing options for Writer Setting
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Note Figure 45: Choosing Formatting
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Figure 48: Choosing Print options f
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Compatibility options Do you need t
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Mail Merge E-mail options You can p
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Figure 55: Choosing language option
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Chapter 3 Working with Text
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Figure 58: Selecting items that are
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Using the Find & Replace dialog box
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To use wildcards and regular expres
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Tip You can also record macros to i
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Figure 67: Options for the last lin
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1 Open Styles and Formatting Window
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Tip To move a list entry up, togeth
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Figure 76: Checking the outline num
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Figure 80: Defining footnote format
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under Tools > AutoCorrect Options >
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The first entry in the menu informs
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Figure 86: Options available in the
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Figure 89: The thesaurus offers alt
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To insert a conditional hyphen insi
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Using AutoText Use AutoText to stor
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Line numbering Line numbering puts
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Figure 98: Inserting a comment duri
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3) After the documents merge, the A
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Using hyperlinks When you type text
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The Further settings section in the
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Chapter 4 Formatting Pages Using Pa
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Use page styles (with two columns)
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Tip You can also insert a page brea
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Changing page orientation within a
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Adding title pages Writer provides
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Figure 114: Defining the number of
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To distribute text evenly, select t
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Moving, resizing, and changing fram
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Note You cannot link from a frame t
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Figure 124: Defining a two-column b
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Creating sections To create a secti
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Note Hiding sections Figure 131: Pa
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Customizing footnotes If you want t
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Editing the format of a section To
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Figure 139: Header marker at top of
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Portrait page (right page) Landscap
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Figure 144: Specifying the border p
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In the Styles and Formatting window
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For more information, see “Choosi
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Figure 152: Set the new page number
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Figure 156: Inserting a cross-refer
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Adding a graphic to the background
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Quick printing Click the Print File
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Figure 163: Printing multiple page
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Figure 164: Printing a selection of
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To use Page Preview: 1) Choose File
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Figure 169. Choosing printer option
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Sending a fax To send a fax directl
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• Export bookmarks: Creates PDF b
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Cross-document links Set up the beh
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To send the current document in ODT
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Figure 183: Deselecting a salutatio
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Chapter 6 Introduction to Styles Pa
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The Styles and Formatting window St
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Update Style (from a selection) Let
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Drag-and-drop a selection to create
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Figure 191: Showing the results of
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Tip Select all the formatting of on
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Another very useful mechanism to ch
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on the Bullets and Numbering toolba
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Examples: Modifying paragraph style
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The result should resemble the illu
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Creating the PoemHeading style Crea
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You can copy or move styles from on
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Defining a hierarchy of headings To
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Use the Numbering page of the Outli
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Positioning in new LibreOffice docu
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Chapter 7 Working with Styles
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Figure 227: The Organizer page disp
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Figure 230: Select the heading font
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• At least: this choice activates
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The Options section of the Text Flo
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Use the Position section to control
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Creating a new tab stop, therefore,
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Probably the most common use for co
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Creating a new character style This
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Style Comments and Use Graphics The
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Figure 246: Flow of page styles Gen
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If you deselect the Same content le
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Figure 250: Specifying the next sty
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Step 4. Start a new chapter. Apply
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Position page Use the Position page
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numbering and text is very useful w
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Creating the CDTracks numbered list
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Graphics (images) in Writer When yo
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Insert Picture dialog box 1) Click
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Caution If the application from whi
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Graphics mode You can change color
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Figure 264: The options available w
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Rotating a picture Writer does not
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4) To cancel the selected drawing f
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1 Apply Style 6 Center Horizontal 1
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Page Wrap or Optimal Page Wrap The
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Some familiarity with drawing tools
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Example 3: Wrap Through and In Back
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Figure 275: Defining the caption fo
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Figure 277: The dialog box to creat
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Note Note This procedure assumes th
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Chapter 9 Working with Tables
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Figure 279: Inserting a new table u
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In the Separate text at part of the
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Selecting Table > Autofit from the
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The above keyboard technique can al
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To set the background for a cell, r
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also change the page style that wil
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Note Figure 288: A table with rotat
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5) Press the Enter key, or click th
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Options available to chapter number
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Table AutoFormats record the follow
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Using tables as a page layout tool
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Chapter 10 Working with Templates
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• To view the template’s proper
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To edit a template: 1) From the men
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See Chapter 16, Customizing Writer,
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Note Organizing templates If you do
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Figure 298: Printing a list of styl
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What is mail merge? LibreOffice Wri
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5) In the next dialog box, click Br
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3) Find the data source that you wi
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c) Now click in the Condition box a
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Figure 313: Select Database, Table,
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9) Click New Document. You now have
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You can edit individual records in
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Figure 320: Choosing addressee and
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Creating an envelope template When
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Figure 323: Insert address block Se
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Figure 326: New address block Match
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Figure 328: Create a salutation Ste
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Note Figure 332: Insert mail merge
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When you have saved the merged docu
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Page 338 and 339: Tab parameters Clicking on the Tab
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Page 342 and 343: 2) From the pop-up menu, choose Del
Page 344 and 345: Index The type of index this entry
Page 346 and 347: 5) Various other options determine
Page 348 and 349: To apply a character style to an el
Page 350 and 351: 2) Place the cursor in the field sh
Page 352 and 353: Bibliographies A bibliography is a
Page 354 and 355: Figure 357: Choosing a different da
Page 356 and 357: 5) To complete the entry, move to t
Page 358 and 359: Caution When you open the Define Bi
Page 360 and 361: To add an element, click in the Str
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Page 364 and 365: Why use a master document? Master d
Page 366 and 367: Figure 370: Splitting a document in
Page 368 and 369: Step 3. Create the master document
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Page 372 and 373: Example Each chapter may start with
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Page 384 and 385: Figure 393: Custom Properties page,
Page 386 and 387: Using AutoText to insert often-used
Page 388 and 389: Figure 398: Defining a field to res
Page 390 and 391: For figures, you will usually choos
Page 392 and 393: Using fields in headers and footers
Page 394 and 395: Figure 403: Defining a number range
Page 396 and 397: You cannot use internal variables (
Page 398 and 399: Tip If you want to insert this fiel
Page 400 and 401: 4) If you have set fields to update
Page 402 and 403: Figure 410: Inserting an input fiel
Page 404 and 405: Figure 414: Editing the items on an
Page 406 and 407: Introduction to forms This chapter
Page 408 and 409: Insert form controls 1) To insert a
Page 410 and 411: Form Control toolbar Option Button
Page 412 and 413: Form Design toolbar Form Navigator
Page 414 and 415: Figure 418: Specifying names for op
Page 416 and 417: Configure form controls No further
Page 418 and 419: Accessing data sources The most com
Page 420 and 421: Figure 428: Setting a primary key 4
Page 422 and 423: 5) Click the Text Box button . Clic
Page 424 and 425: Advanced form customization Linking
Page 426 and 427: Figure 436: Data Properties of a fo
Page 429 and 430: Chapter 16 Customizing Writer
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Modifying menu entries In addition
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To use a custom icon, create it in
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3) Next select the required functio
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Figure 445: Find and choose the en-
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Loading a saved keyboard configurat
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Appendix A Keyboard Shortcuts Using
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Shortcut Keys Result F6 Repeatedly
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Shortcut keys for controlling docum
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Shortcut keys Effect Ctrl+Shift+F12
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Shortcut Keys Effect Shift+PageDown
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Shortcut keys for moving and resizi
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Shortcut keys for drawing objects S
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Index A accessibility features 444
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toolbars 407 when to use 406 XForms
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automatic 139 numbering by chapter
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updating fields 393 URL Recognition
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