LibreOffice 3.6 Writer Guide - The Document Foundation Wiki

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Index The type of index this entry is for. The default is Alphabetical Index, but you can use this field to create extra entries for a table of contents or user-defined indexes or lists of almost anything. For example, you might want an index containing only the scientific names of species mentioned in the text, and a separate index containing only the common names of species. See “Other types of indexes” on page 350. Entry The word or phrase to be added to the selected index. This word or phrase does not need to be in the document itself; you can add synonyms and other terms that you want to appear in the index. 1st key An index key is an entry that has no associated page number and has several subentries that do have page numbers. Using keys is a useful way of grouping related topics. (See “Example of using an index key” on page 344.) 2nd key You can have a three-level index, where some of the first-level keys have level-2 entries that are also keys (without page numbers). This degree of index complexity is not often necessary. Main entry When the same term is indexed on several pages, often one of those pages has more important or detailed information on that topic, so you want it to be the main entry. To make the page number for the main, or most important, entry stand out, select this option and then define the character style for the page number of a main index entry to be bold, for example. Apply to all similar texts Select this option to have Writer automatically identify and mark any other word or phrase that matches the current selection. The Match case and Whole words only options become available if this option is selected. Use this option with care, as it may result in many unwanted page numbers (for minor uses of a word) being listed in the index. Example of using an index key An index key is a primary entry under which subentries are grouped. For example, you might want to create a grouping similar to this: LibreOffice Calc...........10 Impress......15 Writer...........5 In this example, LibreOffice is the 1st key. The subentries (with the page numbers showing) are the indexed entries. To insert an index entry for the topic Writer, on the Insert Index Entry dialog (Figure 345 on page 342), type Writer in the Entry box and LibreOffice in the 1st key box. Customizing the appearance of an index To customize an existing index, right-click anywhere in the index and choose Edit Index/Entry from the context menu. The Insert Index/Table dialog (Figure 347) has five pages. Any or all of them can be used to customize the appearance of an index. 344 LibreOffice 3.6 Writer Guide
• Use the Index/Table page to set the attributes of the index. • Use the Entries and Styles pages to format the entries in the index. • Use the Columns tab to put the index into more than one column. • Use the Background tab to add color or a graphic to the background of the index. The preview box, located on the left-hand side of the dialog, shows as you work how the index will look. (If you do not see the preview box, select Preview in the lower right-hand corner of the dialog.) After making your changes, click OK to save the index so it appears in your document. Note The preview box only shows the appearance from settings made on the Index/Table, Entries and Styles pages. The Columns and Background pages each have their own preview panes. Index/Table page Use the Index/Table page to set the basic attributes of the index. Figure 347. Index/Table page of Insert Index/Table dialog 1) To give the Index a different title, type it in the Title field. To delete the title, clear the Title field. 2) Be sure the type of index is set to Alphabetical Index. 3) To prevent the index from being changed accidentally, select Protected against manual changes. If this option is selected, the index can only be changed using the right-click menu, or the Insert Index/Table dialog. If the option is not selected, the index can be changed directly on the document page, just like other text, but any manual changes to an index are lost when you update it. 4) From the drop-down list in the Create index/table section, select Entire document. You can also choose to create an index for just the current chapter. Chapter 12 Tables of Contents, Indexes, and Bibliographies 345
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LibreOffice 3.6 Writer Guide Word P
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Contents Copyright.................
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Chapter 6 Introduction to Styles...
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Chapter 14 Working with Fields.....
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Preface
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You can get comprehensive online su
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A dialog is a special type of windo
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Chapter 1 Introducing Writer
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Menus The Menu bar is located just
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Figure 6: Control+click to dock or
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Status bar The Writer status bar is
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Figure 13. View layouts: single, si
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From the operating system menu Figu
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Saving a document To save a new doc
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Figure 19: Two levels of password p
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To hide the list of categories and
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Figure 23: Previous, Navigation, an
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Click the small triangle to the rig
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Choosing options for Writer that af
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Memory options The Options on the L
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Graphics output - Use Anti-Aliasing
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Tip Color options You can use the e
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Security options Use the LibreOffic
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Choosing options for loading and sa
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Two notable examples are cross-refe
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Choosing options for Writer Setting
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Note Figure 45: Choosing Formatting
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Figure 48: Choosing Print options f
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Compatibility options Do you need t
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Mail Merge E-mail options You can p
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Figure 55: Choosing language option
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Chapter 3 Working with Text
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Figure 58: Selecting items that are
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Using the Find & Replace dialog box
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To use wildcards and regular expres
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Tip You can also record macros to i
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Figure 67: Options for the last lin
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1 Open Styles and Formatting Window
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Tip To move a list entry up, togeth
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Figure 76: Checking the outline num
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Figure 80: Defining footnote format
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under Tools > AutoCorrect Options >
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The first entry in the menu informs
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Figure 86: Options available in the
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Figure 89: The thesaurus offers alt
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To insert a conditional hyphen insi
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Using AutoText Use AutoText to stor
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Line numbering Line numbering puts
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Figure 98: Inserting a comment duri
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3) After the documents merge, the A
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Using hyperlinks When you type text
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The Further settings section in the
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Chapter 4 Formatting Pages Using Pa
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Use page styles (with two columns)
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Tip You can also insert a page brea
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Changing page orientation within a
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Adding title pages Writer provides
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Figure 114: Defining the number of
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To distribute text evenly, select t
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Moving, resizing, and changing fram
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Note You cannot link from a frame t
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Figure 124: Defining a two-column b
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Creating sections To create a secti
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Note Hiding sections Figure 131: Pa
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Customizing footnotes If you want t
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Editing the format of a section To
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Figure 139: Header marker at top of
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Portrait page (right page) Landscap
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Figure 144: Specifying the border p
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In the Styles and Formatting window
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For more information, see “Choosi
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Figure 152: Set the new page number
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Figure 156: Inserting a cross-refer
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Adding a graphic to the background
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Quick printing Click the Print File
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Figure 163: Printing multiple page
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Figure 164: Printing a selection of
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To use Page Preview: 1) Choose File
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Figure 169. Choosing printer option
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Sending a fax To send a fax directl
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• Export bookmarks: Creates PDF b
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Cross-document links Set up the beh
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To send the current document in ODT
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Figure 183: Deselecting a salutatio
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Chapter 6 Introduction to Styles Pa
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The Styles and Formatting window St
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Update Style (from a selection) Let
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Drag-and-drop a selection to create
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Figure 191: Showing the results of
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Tip Select all the formatting of on
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Another very useful mechanism to ch
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on the Bullets and Numbering toolba
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Examples: Modifying paragraph style
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The result should resemble the illu
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Creating the PoemHeading style Crea
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You can copy or move styles from on
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Defining a hierarchy of headings To
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Use the Numbering page of the Outli
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Positioning in new LibreOffice docu
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Chapter 7 Working with Styles
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Figure 227: The Organizer page disp
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Figure 230: Select the heading font
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• At least: this choice activates
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The Options section of the Text Flo
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Use the Position section to control
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Creating a new tab stop, therefore,
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Probably the most common use for co
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Creating a new character style This
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Style Comments and Use Graphics The
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Figure 246: Flow of page styles Gen
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If you deselect the Same content le
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Figure 250: Specifying the next sty
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Step 4. Start a new chapter. Apply
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Position page Use the Position page
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numbering and text is very useful w
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Creating the CDTracks numbered list
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Graphics (images) in Writer When yo
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Insert Picture dialog box 1) Click
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Caution If the application from whi
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Graphics mode You can change color
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Figure 264: The options available w
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Rotating a picture Writer does not
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4) To cancel the selected drawing f
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1 Apply Style 6 Center Horizontal 1
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Page Wrap or Optimal Page Wrap The
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Some familiarity with drawing tools
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Example 3: Wrap Through and In Back
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Figure 275: Defining the caption fo
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Figure 277: The dialog box to creat
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Note Note This procedure assumes th
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Chapter 9 Working with Tables
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Figure 279: Inserting a new table u
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In the Separate text at part of the
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Selecting Table > Autofit from the
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The above keyboard technique can al
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To set the background for a cell, r
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also change the page style that wil
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Note Figure 288: A table with rotat
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5) Press the Enter key, or click th
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Options available to chapter number
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Table AutoFormats record the follow
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Using tables as a page layout tool
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Chapter 10 Working with Templates
Page 293 and 294: • To view the template’s proper
Page 295 and 296: To edit a template: 1) From the men
Page 297 and 298: See Chapter 16, Customizing Writer,
Page 299 and 300: Note Organizing templates If you do
Page 301: Figure 298: Printing a list of styl
Page 304 and 305: What is mail merge? LibreOffice Wri
Page 306 and 307: 5) In the next dialog box, click Br
Page 308 and 309: 3) Find the data source that you wi
Page 310 and 311: c) Now click in the Condition box a
Page 312 and 313: Figure 313: Select Database, Table,
Page 314 and 315: 9) Click New Document. You now have
Page 316 and 317: You can edit individual records in
Page 318 and 319: Figure 320: Choosing addressee and
Page 320 and 321: Creating an envelope template When
Page 322 and 323: Figure 323: Insert address block Se
Page 324 and 325: Figure 326: New address block Match
Page 326 and 327: Figure 328: Create a salutation Ste
Page 328 and 329: Note Figure 332: Insert mail merge
Page 330 and 331: When you have saved the merged docu
Page 332 and 333: Introduction This chapter describes
Page 334 and 335: • Use the Entries and Styles page
Page 336 and 337: • The E button represents the cha
Page 338 and 339: Tab parameters Clicking on the Tab
Page 340 and 341: 5) In the Type area of the Backgrou
Page 342 and 343: 2) From the pop-up menu, choose Del
Page 346 and 347: 5) Various other options determine
Page 348 and 349: To apply a character style to an el
Page 350 and 351: 2) Place the cursor in the field sh
Page 352 and 353: Bibliographies A bibliography is a
Page 354 and 355: Figure 357: Choosing a different da
Page 356 and 357: 5) To complete the entry, move to t
Page 358 and 359: Caution When you open the Define Bi
Page 360 and 361: To add an element, click in the Str
Page 362 and 363: Figure 368: Applying a numbering st
Page 364 and 365: Why use a master document? Master d
Page 366 and 367: Figure 370: Splitting a document in
Page 368 and 369: Step 3. Create the master document
Page 370 and 371: Figure 372: Inserting a subdocument
Page 372 and 373: Example Each chapter may start with
Page 374 and 375: If, while editing a subdocument, yo
Page 376 and 377: Inserting the cross-references 1) O
Page 378 and 379: Figure 387. The Navigator for a tex
Page 380 and 381: Because the master document reorgan
Page 382 and 383: Introduction to fields Fields are e
Page 384 and 385: Figure 393: Custom Properties page,
Page 386 and 387: Using AutoText to insert often-used
Page 388 and 389: Figure 398: Defining a field to res
Page 390 and 391: For figures, you will usually choos
Page 392 and 393: Using fields in headers and footers
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Figure 403: Defining a number range
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You cannot use internal variables (
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Tip If you want to insert this fiel
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4) If you have set fields to update
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Figure 410: Inserting an input fiel
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Figure 414: Editing the items on an
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Introduction to forms This chapter
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Insert form controls 1) To insert a
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Form Control toolbar Option Button
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Form Design toolbar Form Navigator
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Figure 418: Specifying names for op
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Configure form controls No further
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Accessing data sources The most com
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Figure 428: Setting a primary key 4
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5) Click the Text Box button . Clic
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Advanced form customization Linking
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Figure 436: Data Properties of a fo
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Chapter 16 Customizing Writer
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and so on, there is File | Send and
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Modifying menu entries In addition
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To use a custom icon, create it in
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3) Next select the required functio
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Figure 445: Find and choose the en-
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Loading a saved keyboard configurat
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Appendix A Keyboard Shortcuts Using
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Shortcut Keys Result F6 Repeatedly
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Shortcut keys for controlling docum
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Shortcut keys Effect Ctrl+Shift+F12
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Shortcut Keys Effect Shift+PageDown
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Shortcut keys for moving and resizi
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Shortcut keys for drawing objects S
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Index A accessibility features 444
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toolbars 407 when to use 406 XForms
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automatic 139 numbering by chapter
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updating fields 393 URL Recognition
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