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Figure 370: Splitting a document into master and subdocuments Combining several documents into a master document When you have several existing documents, you can combine them into one document controlled by a master document. This method works best when all of the documents were created from the same template, but you can also use it when the documents have been created from different templates. This method is especially useful when the subdocuments are created or maintained by multiple writers. For example, you might be creating an anthology of short stories or a book of symposium papers. How to do it: Use one of the techniques described in “Starting with no existing documents” below to create a blank master document and insert the other documents as subdocuments of the master document. Starting with no existing documents When you start with no existing documents, you can set up everything the way you want from the beginning. Follow these steps, in the order given. Each step is explained in detail in the following subsections. Step 1. Plan the project Step 2. Create a template Step 3. Create the master document Step 4. Create subdocuments Step 5. Add some pages to the master document Step 6. Insert the subdocuments into the master document Step 7. Add table of contents, bibliography, index 366 LibreOffice 3.6 Writer Guide
Step 1. Plan the project Although you can make changes at most steps in this process, the more you can plan before you start, the less work you will have to do to correct any problems later. Here are some things you need to plan. Parts of book or report required. What pages will be in the master document and what will be in the subdocuments? Consider as an example a book with the parts given in the table below. Part Location Title (cover) page In master document Copyright page In master document Table of contents (TOC) In master document Preface (Foreword) Subdocument Chapters 1 to 7 Subdocuments Index In master document Page, paragraph, character, frame, and numbering styles. See Chapter 6, Introduction to Styles, and Chapter 7, Working with Styles, for instructions on how to create or modify styles and examples of the use of styles in book design. Pay particular attention to setting up headings using styles, as described in “Defining a hierarchy of headings” in Chapter 6, Introduction to Styles. Fields and AutoText entries, as required. See Chapter 3, Working with Text, and Chapter 14, Working with Fields, for ideas. One or more templates for master and subdocuments. If you are starting a new project, create the master document and all the subdocuments from the same template. Not using the same template can create style inconsistencies that could cause your document not to look like you expect. For example, if two subdocuments have a style with the same name that is formatted differently in each document, the master document will use the formatting from the first subdocument that was added. Page numbering. In our example, the pages are numbered sequentially from the title page. (The title page style can be defined to not show the page number, but it will still count as page 1.) Therefore the first chapter begins on a higher number page, for example page 5. To create a book in which the page numbering restarts at 1 for the first chapter, you need to do some additional work. See “Restarting page numbering” on page 371. Step 2. Create a template You can create your template from an existing document or template that contains some or all of the page, paragraph, character, and other styles you want for this document, or you can create the template from a blank document. For more about templates, see Chapter 10, Working with Templates. Be sure to use File > Templates > Save when creating the template. Note A master document (*.odm) created from a template is associated with that template, but the name of the template is not shown in the Document Properties dialog (File > Properties) as it is for *.odt files. It can be added as a custom property if you want to record it as a reminder. Chapter 13 Working with Master Documents 367
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LibreOffice 3.6 Writer Guide Word P
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Contents Copyright.................
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Chapter 6 Introduction to Styles...
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Chapter 14 Working with Fields.....
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Preface
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You can get comprehensive online su
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A dialog is a special type of windo
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Chapter 1 Introducing Writer
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Menus The Menu bar is located just
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Figure 6: Control+click to dock or
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Status bar The Writer status bar is
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Figure 13. View layouts: single, si
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From the operating system menu Figu
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Saving a document To save a new doc
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Figure 19: Two levels of password p
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To hide the list of categories and
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Figure 23: Previous, Navigation, an
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Click the small triangle to the rig
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Choosing options for Writer that af
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Memory options The Options on the L
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Graphics output - Use Anti-Aliasing
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Tip Color options You can use the e
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Security options Use the LibreOffic
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Choosing options for loading and sa
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Two notable examples are cross-refe
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Choosing options for Writer Setting
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Note Figure 45: Choosing Formatting
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Figure 48: Choosing Print options f
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Compatibility options Do you need t
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Mail Merge E-mail options You can p
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Figure 55: Choosing language option
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Chapter 3 Working with Text
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Figure 58: Selecting items that are
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Using the Find & Replace dialog box
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To use wildcards and regular expres
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Tip You can also record macros to i
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Figure 67: Options for the last lin
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1 Open Styles and Formatting Window
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Tip To move a list entry up, togeth
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Figure 76: Checking the outline num
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Figure 80: Defining footnote format
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under Tools > AutoCorrect Options >
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The first entry in the menu informs
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Figure 86: Options available in the
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Figure 89: The thesaurus offers alt
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To insert a conditional hyphen insi
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Using AutoText Use AutoText to stor
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Line numbering Line numbering puts
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Figure 98: Inserting a comment duri
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3) After the documents merge, the A
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Using hyperlinks When you type text
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The Further settings section in the
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Chapter 4 Formatting Pages Using Pa
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Use page styles (with two columns)
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Tip You can also insert a page brea
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Changing page orientation within a
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Adding title pages Writer provides
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Figure 114: Defining the number of
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To distribute text evenly, select t
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Moving, resizing, and changing fram
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Note You cannot link from a frame t
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Figure 124: Defining a two-column b
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Creating sections To create a secti
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Note Hiding sections Figure 131: Pa
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Customizing footnotes If you want t
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Editing the format of a section To
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Figure 139: Header marker at top of
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Portrait page (right page) Landscap
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Figure 144: Specifying the border p
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In the Styles and Formatting window
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For more information, see “Choosi
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Figure 152: Set the new page number
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Figure 156: Inserting a cross-refer
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Adding a graphic to the background
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Quick printing Click the Print File
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Figure 163: Printing multiple page
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Figure 164: Printing a selection of
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To use Page Preview: 1) Choose File
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Figure 169. Choosing printer option
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Sending a fax To send a fax directl
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• Export bookmarks: Creates PDF b
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Cross-document links Set up the beh
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To send the current document in ODT
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Figure 183: Deselecting a salutatio
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Chapter 6 Introduction to Styles Pa
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The Styles and Formatting window St
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Update Style (from a selection) Let
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Drag-and-drop a selection to create
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Figure 191: Showing the results of
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Tip Select all the formatting of on
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Another very useful mechanism to ch
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on the Bullets and Numbering toolba
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Examples: Modifying paragraph style
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The result should resemble the illu
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Creating the PoemHeading style Crea
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You can copy or move styles from on
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Defining a hierarchy of headings To
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Use the Numbering page of the Outli
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Positioning in new LibreOffice docu
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Chapter 7 Working with Styles
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Figure 227: The Organizer page disp
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Figure 230: Select the heading font
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• At least: this choice activates
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The Options section of the Text Flo
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Use the Position section to control
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Creating a new tab stop, therefore,
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Probably the most common use for co
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Creating a new character style This
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Style Comments and Use Graphics The
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Figure 246: Flow of page styles Gen
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If you deselect the Same content le
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Figure 250: Specifying the next sty
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Step 4. Start a new chapter. Apply
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Position page Use the Position page
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numbering and text is very useful w
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Creating the CDTracks numbered list
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Graphics (images) in Writer When yo
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Insert Picture dialog box 1) Click
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Caution If the application from whi
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Graphics mode You can change color
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Figure 264: The options available w
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Rotating a picture Writer does not
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4) To cancel the selected drawing f
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1 Apply Style 6 Center Horizontal 1
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Page Wrap or Optimal Page Wrap The
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Some familiarity with drawing tools
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Example 3: Wrap Through and In Back
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Figure 275: Defining the caption fo
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Figure 277: The dialog box to creat
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Note Note This procedure assumes th
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Chapter 9 Working with Tables
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Figure 279: Inserting a new table u
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In the Separate text at part of the
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Selecting Table > Autofit from the
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The above keyboard technique can al
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To set the background for a cell, r
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also change the page style that wil
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Note Figure 288: A table with rotat
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5) Press the Enter key, or click th
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Options available to chapter number
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Table AutoFormats record the follow
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Using tables as a page layout tool
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Chapter 10 Working with Templates
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• To view the template’s proper
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To edit a template: 1) From the men
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See Chapter 16, Customizing Writer,
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Note Organizing templates If you do
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Figure 298: Printing a list of styl
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What is mail merge? LibreOffice Wri
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5) In the next dialog box, click Br
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3) Find the data source that you wi
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c) Now click in the Condition box a
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Figure 313: Select Database, Table,
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9) Click New Document. You now have
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Page 320 and 321: Creating an envelope template When
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Page 328 and 329: Note Figure 332: Insert mail merge
Page 330 and 331: When you have saved the merged docu
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Page 338 and 339: Tab parameters Clicking on the Tab
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Page 344 and 345: Index The type of index this entry
Page 346 and 347: 5) Various other options determine
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Page 352 and 353: Bibliographies A bibliography is a
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Page 364 and 365: Why use a master document? Master d
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Page 376 and 377: Inserting the cross-references 1) O
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Page 382 and 383: Introduction to fields Fields are e
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Page 386 and 387: Using AutoText to insert often-used
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Page 406 and 407: Introduction to forms This chapter
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Configure form controls No further
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Accessing data sources The most com
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Figure 428: Setting a primary key 4
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5) Click the Text Box button . Clic
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Advanced form customization Linking
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Figure 436: Data Properties of a fo
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Chapter 16 Customizing Writer
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and so on, there is File | Send and
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Modifying menu entries In addition
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To use a custom icon, create it in
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3) Next select the required functio
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Figure 445: Find and choose the en-
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Loading a saved keyboard configurat
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Appendix A Keyboard Shortcuts Using
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Shortcut Keys Result F6 Repeatedly
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Shortcut keys for controlling docum
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Shortcut keys Effect Ctrl+Shift+F12
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Shortcut Keys Effect Shift+PageDown
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Shortcut keys for moving and resizi
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Shortcut keys for drawing objects S
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Index A accessibility features 444
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toolbars 407 when to use 406 XForms
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automatic 139 numbering by chapter
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updating fields 393 URL Recognition
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