LibreOffice 3.6 Writer Guide - The Document Foundation Wiki

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Chapter 10 Working with Templates.................................................................................................. 291 Introduction.............................................................................................................................. 292 Using a template to create a document....................................................................................292 Creating a template..................................................................................................................293 Editing a template.................................................................................................................... 294 Adding templates obtained from other sources........................................................................ 296 Setting a default template........................................................................................................ 297 Associating a document with a different template.................................................................... 298 Organizing templates............................................................................................................... 299 Printing a list of styles defined in a template or document........................................................300 Chapter 11 Using Mail Merge..............................................................................................................303 What is mail merge?................................................................................................................ 304 Creating and registering the data source................................................................................. 304 Deregistering a data source..................................................................................................... 307 Re-registering an existing data source..................................................................................... 307 Creating a form letter............................................................................................................... 307 Printing mailing labels.............................................................................................................. 311 Printing envelopes................................................................................................................... 316 Using the Mail Merge Wizard to create a form letter................................................................ 320 Chapter 12 Tables of Contents, Indexes, and Bibliographies.........................................................331 Introduction.............................................................................................................................. 332 Tables of contents.................................................................................................................... 332 Alphabetic indexes................................................................................................................... 342 Other types of indexes............................................................................................................. 350 Bibliographies.......................................................................................................................... 352 Chapter 13 Working with Master Documents................................................................................... 363 Why use a master document?................................................................................................. 364 Styles in master documents and subdocuments...................................................................... 364 Creating a master document: scenarios...................................................................................365 Splitting a document into master and subdocuments............................................................... 365 Combining several documents into a master document...........................................................366 Starting with no existing documents......................................................................................... 366 Restarting page numbering...................................................................................................... 371 Editing a master document...................................................................................................... 373 Cross-referencing between subdocuments.............................................................................. 374 Using the Navigator................................................................................................................. 377 Creating one file from a master document and its subdocuments............................................378 Problem solving....................................................................................................................... 379 6 LibreOffice 3.6 Writer Guide
Chapter 14 Working with Fields......................................................................................................... 381 Introduction to fields................................................................................................................. 382 Quick and easy field entry........................................................................................................ 382 Using document properties to hold metadata and information that changes............................ 382 Using other fields to hold information that changes..................................................................384 Using AutoText to insert often-used fields................................................................................ 386 Defining your own numbering sequences................................................................................ 386 Using automatic cross-references............................................................................................388 Using fields in headers and footers.......................................................................................... 392 Using fields instead of outline numbering for appendix numbering..........................................393 Tricks for working with fields.................................................................................................... 393 Developing conditional content................................................................................................ 394 Using placeholder fields........................................................................................................... 400 Using input fields and input lists............................................................................................... 401 Chapter 15 Using Forms in Writer......................................................................................................405 Introduction to forms................................................................................................................ 406 When to use forms................................................................................................................... 406 Creating a simple form............................................................................................................. 407 Form controls reference........................................................................................................... 409 Example: a simple form........................................................................................................... 413 Accessing data sources........................................................................................................... 418 Advanced form customization.................................................................................................. 424 XForms.................................................................................................................................... 427 Chapter 16 Customizing Writer.......................................................................................................... 429 Introduction.............................................................................................................................. 430 Customizing menu content...................................................................................................... 430 Customizing toolbars............................................................................................................... 433 Assigning shortcut keys........................................................................................................... 436 Assigning macros to events..................................................................................................... 441 Adding functionality with extensions........................................................................................ 441 Appendix A Keyboard Shortcuts.........................................................................................................443 Introduction.............................................................................................................................. 444 Opening menus and menu items............................................................................................. 444 Navigating and selecting with the keyboard............................................................................. 445 Controlling dialogs................................................................................................................... 446 Macros..................................................................................................................................... 446 Shortcut keys for controlling documents and windows............................................................. 447 Function keys for Writer........................................................................................................... 447 Shortcut keys for Writer........................................................................................................... 449 Shortcut keys for tables........................................................................................................... 451 LibreOffice 3.6 Writer Guide 7
Page 1 and 2: LibreOffice 3.6 Writer Guide Word P
Page 3 and 4: Contents Copyright.................
Page 5: Chapter 6 Introduction to Styles...
Page 9 and 10: Preface
Page 11 and 12: You can get comprehensive online su
Page 13 and 14: A dialog is a special type of windo
Page 15 and 16: Chapter 1 Introducing Writer
Page 17 and 18: Menus The Menu bar is located just
Page 19 and 20: Figure 6: Control+click to dock or
Page 21 and 22: Status bar The Writer status bar is
Page 23 and 24: Figure 13. View layouts: single, si
Page 25 and 26: From the operating system menu Figu
Page 27 and 28: Saving a document To save a new doc
Page 29 and 30: Figure 19: Two levels of password p
Page 31 and 32: To hide the list of categories and
Page 33 and 34: Figure 23: Previous, Navigation, an
Page 35: Click the small triangle to the rig
Page 38 and 39: Choosing options for Writer that af
Page 40 and 41: Memory options The Options on the L
Page 42 and 43: Graphics output - Use Anti-Aliasing
Page 44 and 45: Tip Color options You can use the e
Page 46 and 47: Security options Use the LibreOffic
Page 48 and 49: Choosing options for loading and sa
Page 50 and 51: Two notable examples are cross-refe
Page 52 and 53: Choosing options for Writer Setting
Page 54 and 55: Note Figure 45: Choosing Formatting
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Figure 48: Choosing Print options f
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Compatibility options Do you need t
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Mail Merge E-mail options You can p
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Figure 55: Choosing language option
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Chapter 3 Working with Text
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Figure 58: Selecting items that are
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Using the Find & Replace dialog box
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To use wildcards and regular expres
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Tip You can also record macros to i
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Figure 67: Options for the last lin
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1 Open Styles and Formatting Window
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Tip To move a list entry up, togeth
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Figure 76: Checking the outline num
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Figure 80: Defining footnote format
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under Tools > AutoCorrect Options >
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The first entry in the menu informs
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Figure 86: Options available in the
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Figure 89: The thesaurus offers alt
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To insert a conditional hyphen insi
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Using AutoText Use AutoText to stor
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Line numbering Line numbering puts
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Figure 98: Inserting a comment duri
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3) After the documents merge, the A
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Using hyperlinks When you type text
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The Further settings section in the
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Chapter 4 Formatting Pages Using Pa
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Use page styles (with two columns)
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Tip You can also insert a page brea
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Changing page orientation within a
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Adding title pages Writer provides
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Figure 114: Defining the number of
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To distribute text evenly, select t
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Moving, resizing, and changing fram
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Note You cannot link from a frame t
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Figure 124: Defining a two-column b
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Creating sections To create a secti
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Note Hiding sections Figure 131: Pa
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Customizing footnotes If you want t
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Editing the format of a section To
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Figure 139: Header marker at top of
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Portrait page (right page) Landscap
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Figure 144: Specifying the border p
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In the Styles and Formatting window
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For more information, see “Choosi
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Figure 152: Set the new page number
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Figure 156: Inserting a cross-refer
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Adding a graphic to the background
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Quick printing Click the Print File
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Figure 163: Printing multiple page
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Figure 164: Printing a selection of
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To use Page Preview: 1) Choose File
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Figure 169. Choosing printer option
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Sending a fax To send a fax directl
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• Export bookmarks: Creates PDF b
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Cross-document links Set up the beh
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To send the current document in ODT
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Figure 183: Deselecting a salutatio
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Chapter 6 Introduction to Styles Pa
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The Styles and Formatting window St
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Update Style (from a selection) Let
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Drag-and-drop a selection to create
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Figure 191: Showing the results of
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Tip Select all the formatting of on
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Another very useful mechanism to ch
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on the Bullets and Numbering toolba
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Examples: Modifying paragraph style
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The result should resemble the illu
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Creating the PoemHeading style Crea
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You can copy or move styles from on
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Defining a hierarchy of headings To
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Use the Numbering page of the Outli
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Positioning in new LibreOffice docu
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Chapter 7 Working with Styles
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Figure 227: The Organizer page disp
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Figure 230: Select the heading font
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• At least: this choice activates
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The Options section of the Text Flo
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Use the Position section to control
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Creating a new tab stop, therefore,
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Probably the most common use for co
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Creating a new character style This
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Style Comments and Use Graphics The
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Figure 246: Flow of page styles Gen
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If you deselect the Same content le
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Figure 250: Specifying the next sty
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Step 4. Start a new chapter. Apply
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Position page Use the Position page
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numbering and text is very useful w
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Creating the CDTracks numbered list
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Graphics (images) in Writer When yo
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Insert Picture dialog box 1) Click
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Caution If the application from whi
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Graphics mode You can change color
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Figure 264: The options available w
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Rotating a picture Writer does not
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4) To cancel the selected drawing f
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1 Apply Style 6 Center Horizontal 1
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Page Wrap or Optimal Page Wrap The
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Some familiarity with drawing tools
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Example 3: Wrap Through and In Back
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Figure 275: Defining the caption fo
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Figure 277: The dialog box to creat
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Note Note This procedure assumes th
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Chapter 9 Working with Tables
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Figure 279: Inserting a new table u
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In the Separate text at part of the
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Selecting Table > Autofit from the
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The above keyboard technique can al
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To set the background for a cell, r
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also change the page style that wil
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Note Figure 288: A table with rotat
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5) Press the Enter key, or click th
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Options available to chapter number
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Table AutoFormats record the follow
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Using tables as a page layout tool
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Chapter 10 Working with Templates
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• To view the template’s proper
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To edit a template: 1) From the men
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See Chapter 16, Customizing Writer,
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Note Organizing templates If you do
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Figure 298: Printing a list of styl
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What is mail merge? LibreOffice Wri
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5) In the next dialog box, click Br
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3) Find the data source that you wi
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c) Now click in the Condition box a
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Figure 313: Select Database, Table,
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9) Click New Document. You now have
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You can edit individual records in
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Figure 320: Choosing addressee and
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Creating an envelope template When
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Figure 323: Insert address block Se
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Figure 326: New address block Match
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Figure 328: Create a salutation Ste
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Note Figure 332: Insert mail merge
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When you have saved the merged docu
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Introduction This chapter describes
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• Use the Entries and Styles page
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• The E button represents the cha
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Tab parameters Clicking on the Tab
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5) In the Type area of the Backgrou
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2) From the pop-up menu, choose Del
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Index The type of index this entry
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5) Various other options determine
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To apply a character style to an el
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2) Place the cursor in the field sh
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Bibliographies A bibliography is a
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Figure 357: Choosing a different da
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5) To complete the entry, move to t
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Caution When you open the Define Bi
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To add an element, click in the Str
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Figure 368: Applying a numbering st
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Why use a master document? Master d
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Figure 370: Splitting a document in
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Step 3. Create the master document
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Figure 372: Inserting a subdocument
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Example Each chapter may start with
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If, while editing a subdocument, yo
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Inserting the cross-references 1) O
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Figure 387. The Navigator for a tex
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Because the master document reorgan
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Introduction to fields Fields are e
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Figure 393: Custom Properties page,
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Using AutoText to insert often-used
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Figure 398: Defining a field to res
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For figures, you will usually choos
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Using fields in headers and footers
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Figure 403: Defining a number range
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You cannot use internal variables (
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Tip If you want to insert this fiel
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4) If you have set fields to update
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Figure 410: Inserting an input fiel
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Figure 414: Editing the items on an
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Introduction to forms This chapter
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Insert form controls 1) To insert a
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Form Control toolbar Option Button
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Form Design toolbar Form Navigator
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Figure 418: Specifying names for op
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Configure form controls No further
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Accessing data sources The most com
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Figure 428: Setting a primary key 4
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5) Click the Text Box button . Clic
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Advanced form customization Linking
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Figure 436: Data Properties of a fo
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Chapter 16 Customizing Writer
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and so on, there is File | Send and
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Modifying menu entries In addition
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To use a custom icon, create it in
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3) Next select the required functio
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Figure 445: Find and choose the en-
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Loading a saved keyboard configurat
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Appendix A Keyboard Shortcuts Using
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Shortcut Keys Result F6 Repeatedly
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Shortcut keys for controlling docum
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Shortcut keys Effect Ctrl+Shift+F12
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Shortcut Keys Effect Shift+PageDown
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Shortcut keys for moving and resizi
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Shortcut keys for drawing objects S
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Index A accessibility features 444
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toolbars 407 when to use 406 XForms
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automatic 139 numbering by chapter
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updating fields 393 URL Recognition
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