QuarkXPress to Adobe InDesign CS4 Conversion Guide

Anywhere you can type text, you can
insert a note, including in a table.
Notes can also be seen and created in
Adobe InCopy (see “Supercharging
Your Workflow” on page 50).
Creating Conditional Text
When you have to build two or more
publications that are very similar, but
in which the text is slightly different,
it is cumbersome to create, maintain,
and store multiple files on disk.
Instead, you can create a single document
and use the Conditional Text
panel to hide and show text.
For example, you could create a catalog
with three different prices for
each item, and each price assigned a
different condition. When you want
to print the catalog with the first set
of prices, simply turn off the visibility
of the other two conditions in the
Conditional Text panel.
Once you create a condition in the
Conditional Text panel, you can
select any text and click the condition
in the panel to assign it.
To assign a condition to an image or
other nontext object, first make it an
inline or anchored object.
Cross-References
One of the most time-consuming
aspects of laying out a long document—whether
a book, a catalog, or
a magazine—has traditionally been
managing the cross-references. For
example, if the text says, “See Figure
15-3 on page 36” you will need to
update that when the figure or page
number changes.
Fortunately, you can quickly create
and update cross-references with the
Cross-References panel (Window >
Type & Tables > Cross-References).
To insert a cross-reference (sometimes
called an x-ref) at the current
text cursor position, click the New
Cross-Reference button in the
Cross-References panel. Later, if the
cross-reference becomes out of date,
you can refresh it by clicking the
Update Cross-References button .
Master Pages
You can use master pages in InDesign
the same way you use them in
Quark XPress, but you will be missing
many opportunities for enhancing
your efficiency.
For example, you can base one master
page on another. Let’s say you
are laying out a catalog that has five
sections, each with a different background
page color. You could put the
objects that you want on all pages
(page number, headers, and so on)
on master page “A,” and then create
five master pages based on that
one—putting a different colored
background on each. When you need
to make a change to master page
“A,” then all the other master pages
change, too. To base one master page
on another, use the Based On Master
pop-up menu when creating a
master page, or select a master page
and choose Master Options from the
Pages panel menu.
You can apply a master page to more
than one document page at a time
by choosing Apply Master To Pages
from the Pages panel menu.
To copy a single master page from
one document to another, make sure
both document windows are visible
at the same time. Then, make the
document with the master page
the active document, and drag the
master-page icon from the Pages
panel to the other document window.
To copy all the master pages from
one document to another, open the
destination document as the active
document, choose Load Master
Pages from the Pages panel menu,
and then select the document that
contains the master pages.
46 Adobe InDesign CS4 | Conversion Guide