Tetra Tech, Inc

D.3 – Supplemental Material
Completing a project on time requires effective project management and an organized approach. At the start of
any project, the Tetra Tech project manager prepares a Project Management Plan that contains a description of
the project, identifies submittals, lists various tasks, and presents a schedule and a detailed work plan for the
elements of each task with project team members responsible for that task. The Project Management Plan also
includes organizational charts, procedures for correspondence and communications, filing protocols, approvals,
project control, Tetra Tech standards, client standards, and quality control requirements. The Plan serves as a
baseline for establishing milestones and measuring the progress of the project team versus the schedule. The
project plan will be prepared with the input of the City.
Our ability to meet the project schedule is enhanced by our computer based project management systems. Tetra
Tech currently utilizes Microsoft Project Planner or Primavera for preparation of detailed project schedules. This
software program tracks progress for the established schedule, delineates deliverables, logs project milestones,
and visibly reflects the relationship of various tasks.
In addition, Tetra Tech believes in open communication during the various phases of a master planning project.
By dedicating time in the schedule to meet with the City to fully understand the requirements of the project, Tetra
Tech will minimize project reworking. Likewise, to facilitate future permitting, Tetra Tech has an established
philosophy of arranging pre-application meetings with all applicable permitting agencies as a means to facilitate a
more streamlined permitting review process. We have permitted numerous projects without receiving Requests
for Additional Information (RAI) based on our commitment to working with the permitting agency and our ability to
incorporate their comments into the design before it is finalized.
Tetra Tech’s comprehensive approach to schedule management allows the Project Manager to oversee the
project and has been successfully utilized on many projects to maintain control of the project schedule. With
assurance, we can commit to meeting the City’s schedule needs for the proposed stormwater master plan, since
the elements of work tasks required are similar activities that Tetra Tech has completed for other public agencies.
As displayed in this LOI submittal, Tetra Tech’s focus is to serve public agencies, with a large portion of our work
coming from similar projects.
Approach to Project Cost Control
As mentioned above, each Project Manager at Tetra Tech prepares a
Project Management Plan at the start of every project. In addition to
allowing the Project Manager to review the project schedule and make
corrections to assure that the schedule is adhered to, the Plan also
includes the overall budget, the budget for each task, and anticipated
billings. The Plan closely coordinates the schedule and the budget so
that as the project progresses, the project manager can easily monitor
the billings versus the anticipated budget.
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