manual on management of drugs

CHAPTER 5
RECEIPTS, ISSUES AND STOCKS CONTROL
General
1. The objective of Stock Control is to ensure that appropriate quantities
of drugs of specified quality are available in stock to meet the estimated
demand.
The quantity in stock of any item depends upon receipts and issues. The areas
of
(a) Indenting (receipts)
(b) Issues
(c) Maintaining a specified buffer stock
at drug stores at the central , regional and institutional levels are dealt with in
this Chapter.
2. To have an effective control on stocks, it is essential to maintain a
specified buffer stock depending on the level of the institution (e.g. at
MSD stock of 3 months).
The duration recommended for other institutions is 1 to 2 months.
In addition, the following information should be available.
(i) Quantity in stock, its shelf life and batch numbers ;
(ii) Estimated quantity for a specified period ;
(iii)Quantity on order and its expected time of delivery (e.g Limited
application of EOQ principles under periodic order review (midyear) ;
(iv) Actual consumption and its trends ;
(v) Lead time and stock levels - Re-order Level (ROL), Safety Stock
Level(SSL),Maximum Stock Level (MSL), Minimum Stock Level
(MSL), Economic Order Quantity (EOQ)(Annexure III) .
(vi)Unusable quantities in stock (obsolete, expired, spoilt, quality
failed etc.
3. All medical institutions under the provincial administration should
forward a quarterly return of the stocks available to Officer in-charge (O
i/c) of the Regional Medical Supplies Division RMSD.The O i/c RMSD
in turn should forward the quarterly return to the MSD.
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