manual on management of drugs

RMSD or institutional stores, the o/i C. of the RMSD/institution shall
record the details thereof in a register of losses/damages/breakages in
the presence of the officer from the MSD/RMSD and shall open the
packages in their presence and check the entire contents of the
consignment with the copy of the STV enclosed in the package.
14. In case of line ministry institutions it should be directly reported to the
Director/MSD.
15. The Oi/c of RMSD or the institution shall make a written preliminary
report to the Regional Director of Health Services. In the case of
RMSD, a copy of the report shall be sent to the D/MSD on the same
day the discrepancy is detected.
16 The Oi/c of RMSD/Institute shall thereafter make a detailed report
within three days to RDHS in the case of RMSD; the same will be done
on form CF 55 in triplicate to the D/MSD through RDHS.
17 The RDHS will on receipt of the preliminary report cause if necessary an
inquiry to be held and the statements of the parties concerned may be
recorded in order to fix responsibility for the damage, breakage, loss on
transit etc. The RDHS will make his own observation on the findings
of such an inquiry and inform PDHS accordingly.
18 Where the RDHS after his investigation and inquiry, finds that the
officers of the RMSD are not responsible for loss or damage or he will
make his observations on form CF 55 and forward his report in
duplicate to D/MSD, with copy to PDHS.
19 Director/MSD on receipt of the preliminary report, cause an
investigation to be carried out at the MSD and take action as follows
a. Where the value of loss, damage or breakages does not
exceed Rs. 25,000/= the Director/MSD will authorize
(pending treasury approval) to write off, provided no fault
can be attributed to the officers at the Medical Supplies
Division. PD Level
b. Where the responsibilities for the loss, damage or breakage is
fixed on the officers at the MSD the Director/MSD shall take
action to recover the value
thereof from the officers responsible.
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