manual on management of drugs

to their emergency stock limit, if it is not specifically owing to their
negligence. However any short shelf life stocks should be reported as required
in the redistribution process
Stock Control Procedures at the Indoor Dispensary (IDD)
13. As soon as the drugs are received from the main drug stores of the
institution by the IDD, the quantity of drugs received should be checked with
the amounts noted as “issued” in the drug register and verified as correct.
14. Only a week’s supply of drugs should be issued to the units/wards, in
addition to a buffer stock of one week supply which should always be
available in the unit/ward. Availability of excess quantities of drugs in the
units/wards will cause pilferage and should be avoided.
15. The pharmacists issuing drugs to the respective units (wards, operating
theatres etc.) in the institution should ensure that;
(a) the requests received from the respective units for the issue of drugs
are in order, reasonable and the books are balanced properly ;
(b) the balanced stocks of drugs in the respective units conform to
guidelines issued on minimum stocks to be kept ;
(c) the balances stated in the request books are correct ; and
(d) the issue of drugs has been authorized by the Head of the
Institution.
16. At the time of re-ordering, the empty containers/vials/spools of fast
moving expensive items should be returned to the issuing officer when
requesting for new stocks. These are classified as follows:
(a) Drugs with abuse potential.
Eg: All narcotic injectable preparation such as morphine, pethidine,
fentanyl
(b) High value items.
Eg: Certain anaesthetic drugs such as isoflurine, halothane, thiopentone
sodium, bupivacaine, lidocaine and injectable antibiotics such as
cephalosporins, ampicillin, cloxacillin, benzylpenicillin.
(c) Empty cans over 2 liter volume and bottles over 500 ml volume.
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