manual on management of drugs

oard appointed by him and a report should be submitted to the
D/MSD within 3 days.
(c) at the Hospitals coming under the Provincial administration the
(i) SR number and Item
(ii) Quantity
(ii) Expiry date
(iii) Batch number
are checked against the invoice. If there are any damages,
shortages or any other discrepancies detected it should be brought to
the notice of Head of the Institution through Chief Pharmacist within
24 hours. The Head of the Institution should take action to check the
entire consignment by the Divisional Pharmacist and a report should
be submitted to the RDHS within 3 days with copy to RMSD.
9. In the case of institutions, the entries in the registers should be rechecked
along with the Stock Transfer Voucher (STV)/invoices by the Chief
Pharmacist regularly and by the Head of the Institution on a random basis.
The STV/Invoice certified by the Chief Pharmacist or the Head of the
Institution should be forwarded to DMSD/ RDHS respectively, within 3 days
of the receipt of the drugs.
10. When requests for issues are received from sub-stores of an institutions
[in-door dispensary (IDD), out-door dispensary (ODD) and wards etc.], the
issuing pharmacist should check the drug ordering register (Form H 37) as to
whether the entries are correct and the books have been balanced correctly. If
not, it should be indicated in the register in red colour with signature and date.
He should also check the balance stock available at the sub-stores
periodically, at least once a month.
11. The Chief Pharmacist or the supervising officer of the hospital drug
stores and the hospital dispensaries (IDD or ODD) should carry out test
checks on the stocks of drugs at sub-stores, wards and all units in the
institution periodically and report to the Head of the Institutions via T127
form. Head of the Institution or his deputies should also test check the
hospital drug stores at random.
12. Maintaining a minimum emergency stocks of life saving vaccines, sera
and antidotes (up to 20% of annual estimate) or as decided by the Head of the
institution, is mandatory for all levels of drug stores. Accordingly, officers
concerned will not be held responsible for expiry of these life saving items up
21