manual on management of drugs

42. Delivery schedules are planned based on storage capacity at MSD for
different types of items (eg. cold storage).
43. Order lists are then forwarded to the SPC.
44. A mid year review of the supply position is done in order to make
adjustments to the existing orders or to place additional orders if necessary.
Procurement Procedure of the SPC
45. The SPC has been designated as the sole procurement agency for
pharmaceuticals and surgical consumables items required by the government
health institutions.
These items are imported or locally purchased and supplied to the MSD of the
Department of Health Services from where they are distributed to government
health institutions.
46. The SPC follows the “Government Tender Procedure – Revised Edition
August 1997” to procure such medical supplies.
Worldwide tenders are invited, giving approximately six weeks for suppliers
to submit tenders. A tender box is opened for each such tender where
quotations are deposited. Tenders are opened in the presence of foreign
suppliers and / or their local agents.
47. After tenders are opened, the tenders are scheduled in ascending order of
prices quoted. Scheduling of offers is handled by the Imports Department of
the SPC and submitted for technical evaluation.
48. After technical evaluation, the files are submitted to the relevant Tender
Boards depending on the value of the recommended offer.
The Tender Boards are as follows:-
Limits of Authority
1. Minor Tender Board up to Rs. 5 million
2. Departmental Tender Board up to Rs. 25 million
3. Ministry Tender Board up to Rs. 100 million
4. Cabinet Appointed Tender Board above Rs. 100 million
49.After a tender award, an indent is sent to the supplier, who is asked to
submit a Performance Bond if the value is above Rs. 5 million. Where the
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