manual on management of drugs
manual on management of drugs
manual on management of drugs
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N.B. To be sent in a vaccine carrier with copies <strong>of</strong> all relevant<br />
documents/certificates <strong>of</strong> the c<strong>on</strong>signment eg: Lot release certificate,<br />
summary lot protocol, suppliers invoice etc.<br />
(More detail in annexure XVII)<br />
10. Annual survey <strong>of</strong> Drugs and Surgical Equipment and Laboratory items.<br />
In terms <strong>of</strong> FR756, all stocks <strong>of</strong> medical supplies held in each instituti<strong>on</strong>,<br />
RD/PDHS Office, <strong>of</strong>fices <strong>of</strong> the decentralized units/specialized campaigns /<br />
RMSD have to be verified annually commencing from early part <strong>of</strong> the<br />
financial year. With respect to MSD, annual stock verificati<strong>on</strong> is d<strong>on</strong>e in the<br />
last m<strong>on</strong>th <strong>of</strong> the financial year. A Board <strong>of</strong> Survey is appointed for this<br />
purpose.<br />
11. The Board <strong>of</strong> Survey for verificati<strong>on</strong> <strong>of</strong> stocks at the Medical Supplies<br />
Divisi<strong>on</strong>.Teaching Hospitals, Specialized Hospitals, Instituti<strong>on</strong>s <strong>of</strong> specialized<br />
campaigns and other instituti<strong>on</strong>s <strong>of</strong> the central line Ministry <strong>of</strong> Health will be<br />
appointed by the DGHS. This is carried out in terms <strong>of</strong> Secti<strong>on</strong> 3 and 4 <strong>of</strong><br />
Chapter XI <strong>of</strong> the Manual <strong>of</strong> the Department <strong>of</strong> Health, Part –V (Finance)<br />
12. The Board <strong>of</strong> Survey for verificati<strong>on</strong> <strong>of</strong> all stores including <strong>drugs</strong>, surgical<br />
equipment and laboratory items at the instituti<strong>on</strong>s coming under the provincial<br />
administrati<strong>on</strong> will be appointed by the PDHS for instituti<strong>on</strong>s over 100 beds<br />
and by RDHS for those under 100 beds respectively. The Board will comprise<br />
two or three <strong>of</strong>ficers, with the senior <strong>of</strong>ficer functi<strong>on</strong>ing as the Chairman <strong>of</strong><br />
the Board.<br />
13. The verificati<strong>on</strong> shall be carried out as detailed below:<br />
(i). The verificati<strong>on</strong> should cover all stores except printed forms. The<br />
verificati<strong>on</strong> should not be c<strong>on</strong>fined to the items appearing in the books<br />
<strong>on</strong>ly but also to items that are in the premises but not entered in the<br />
books (In case <strong>of</strong> MSD, in the computer ledger)<br />
(ii). 100% <strong>of</strong> receipts and at least 10% <strong>of</strong> all issues should be checked<br />
with the c<strong>on</strong>nected c<strong>on</strong>signment notes, invoices, etc. to ensure that all<br />
entries made in the books including write-<strong>of</strong>fs and the balances shown<br />
have been correctly arrived at.<br />
(iii). In the case <strong>of</strong> c<strong>on</strong>sumable stores, the physical verificati<strong>on</strong> <strong>of</strong><br />
quantities available should be d<strong>on</strong>e first. In the case <strong>of</strong> n<strong>on</strong>-c<strong>on</strong>sumable<br />
articles the book balance should be checked first. The correct book<br />
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